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Transfer Department Letter of Intent (5 Samples)

A transfer department letter of intent for the transfer of department is a formal letter of request letter written by an employee to their employer requesting to be transferred to another department in the same organization.

The letter is usually written when the employee is unhappy at their current position or looking to move to another location and would like to continue working with the organization in a different location/branch.

However, if the employee is requesting a transfer when they are bound to an agreement, they may be required to offer a financial offering to get out such agreements. Transfer department letter of intent is usually meant to inform and persuade the employer why they should consider transferring the employee, and at the same time highlight, the benefits they both stand to get should the transfer be approved and showcase what the employee has accomplished so far to deserve to the transferred to a new department or location.

Download Free Templates

Download free transfer department letter of intent templates here. These templates can be customized as per needs:

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Letter of Intent to Transfer Template

    Writing a Department Transfer Letter of Intent

    Knowing how to craft a great department transfer letter of intent can go a long way in convincing the employer to process the transfer. As such, it is important to know what to include, the format to use, and the tone to help you convey your message to the employer and appeal to their conscience.

    Here is how a transfer department letter of intent should be crafted:

    Include your contact information

    Write your full address on the top left-hand side and include your full name, street address, city, state, and zip code. This information is important as it will help the employer know whom the letter is from and where they should forward their response.

    Date

    After writing your contact information, skip a line and include the date of writing the department transfer letter of intent. The date will come in handy, especially in time-bound transfers. However, if you will be sending the letter via email, you can skip the date as it will be automatically included in the email.

    Recipients information

    The next thing to include is the recipient’s information. Skip a line after including the date and place the recipient’s full address, i.e., the company name, recipient’s name and title, and the mailing address.

    Salutation

    Skip a line after including the recipient’s information and insert the greeting. Since the letter is formal, ensure that you use a professional greeting such as “Dear [recipient’s last name] or “To whom it may concern.”

    Body of the letter

    In most standard letters, the body of the letter usually has three paragraphs, i.e., the introduction, the second paragraph- the explanation, and the last paragraph- the conclusion.

    The introduction of your letter of intent for department transfer should explain to the recipient your reason for writing the letter. Ensure that your introduction is captivating enough and is straight to the point. The recipient should be able to understand by just reading the introduction what the letter is all about.

    For Example:

    I, Rachael Smith, am formally writing to request that I be transferred from my current position as Content Editor to the Chief Editor position. My request to be transferred within the department is because of my increased knowledge and skill set gained as the Content Editor.

    In the second paragraph, provide specific details about your request to be transferred to another department. Ensure that your reasons are compelling enough to convince the employer that granting you such a transfer will be the best thing to do and that such a transfer will benefit their organization. Also, mention the duration you’ve served in your current position and what you’ve been able to do during that duration.

    For Example:

    I have worked with ABC editorial for over 7 years now, and working as the content editor has been very rewarding, and I appreciate the experience I have gained. I believe that a transfer would be beneficial to the company as the new position is well suited for my level of expertise.

    The last paragraph of the transfer department letter of intent should reiterate the reason why you are writing the letter and consequently thank the employer for reviewing your transfer request. If appropriate, it can also ask them for a written response or for the opportunity to arrange a meeting to discuss your transfer request further.

    For Example:

    Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Feel free to contact me anytime to set up a meeting to discuss this further.

    Sincerely,
    [Signature]
    [Your name] 
    [Email address]
    [Phone number]

    Transfer Department Letter of Intent Template

    LETTER OF INTENT TO TRANSFER DEPARTMENT

    __ [Your Name]

    __ [Title]

    ___ [Address]

    ___ [City, state, Zip Code]

    ___ [Email]

    ____ [Date]

    ____ [Recipient’s name]

    ____ [Address]

    ____ [City, State, Zip Code]

    Dear ___ [Recipient’s name]

    I, ______ [Your name], am formally requesting to be transferred from my current position as _____ [Position] to the position of _ [Position within the same department]. My request to transfer within the department is due to __ [Mention reasons why you are requesting the transfer]

    My time working as ___ [Current position] has been extremely rewarding, and I am really appreciative of the experience that I have gained thus far. I sincerely believe that the transfer will benefit the company greatly as my skills and experiences are well suited for the new position.

    Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Kindly feel free to contact me anytime to set up a meeting to discuss this further.

    Sincerely,

    _ [Signature]

    _ [Your name]

    _ [Email address]

    __ [Phone number]

    Transfer Department Letter of Intent Sample

    Michael Stephens

    Camano St. Paris

    233 Ring View, Paris

    April 10, 2021

    Kevin Rockwood

    Sales Manager

    Camano St. Paris

    233 Valley, Paris

    Dear Mr. Rockwood,

    I, Michael Stephens, am formally writing to request that I be transferred from my current position as The Sales and Marketing Team Leader to the Sales and Marketing Coordinator position. My request to be transferred within the department is because of my increased knowledge and skill set gained as a team leader. As a Team Leader, I have been able to benefit the organization by increasing sales margins, ensuring controlled competition between teams, and creating interpersonal relationships between the staff and team members.

    Working as the sales and marketing team leader has been very rewarding, and I appreciate the experience I have gained. I believe that a transfer would be beneficial to the company as the new position is well suited for my level of expertise.

    Thank you for considering my request. I am really looking forward to continuing my growth with this organization. Please feel free to contact me anytime for more information regarding my interest in the position.

    Sincerely,

    Michael Stephens

    972-98729

    Frequently Asked Questions

    Is a letter of intent a job offer?

    Depending on whom the letter is from, the letter of intent can either be a job offer or not. If it is from the employer, then the letter of intent can be treated as a job offer. the other hand, if the letter is from an employee, then it cannot be considered a job offer since the employee is the one requesting to be given a job with a given institution.

    Should a letter of intent for department transfer be double spaced?

    No, a letter of intent for department transfer should not be double spaced. Rather, it should be single-spaced, and one should leave a space between each paragraph.

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