Sending an invitation thank you letter after being invited to a wedding, conference, house party, or any other type of event shows your gratitude and appreciation for the consideration that you have received. Invitation thank you letters are usually written by an entity or an individual after receiving an invitation to an event. Depending on the type of event, the letters can either be addressed to the event organizer or the host/organization.
Sending a thank you letter for the invitation shows gratitude and appreciation for the consideration that you have received. Similarly, sending a thank you letter for the invitation not only shows that you are grateful for the opportunity to attend the event but also helps you build a professional relationship that can be beneficial to your career, especially if it is a business event.
A thank you letter for the invitation is an acknowledgment of receipt to an invitation letter sent to you by the host or an event organizer. The letter is usually written to show appreciation for being invited to the event and demonstrates an understanding of its details and objectives. This letter can also be written by the person invited to the event to confirm their attendance.
Crafting an Invitation Thank You Letter
Writing an invitation thank you letter can be very hard, especially if you are not sure what to include and how to properly format your letter.
Here is a guide on how to draft your thank-you letter for an invitation like a pro:
Length: Your thank you letter for the invitation should not belong. Ensure that the letter does not exceed one page in length.
Font and Size: If you will be sending a print version of your letter, use a traditional font such as Calibri, Times New Roman, or Arial. The font size of your letter should be between 10 and 12 points.
Format: Align your text to the left and use a 1’ margin. The letter, if typed, should be single-spaced and should have a space between each paragraph.
Accuracy: Before sending your letter, make sure that you have gone through it several times to ensure that it is free of any minor/common errors.
Salutation: Address your thank you letter to the event organizer or the host. Use a formal title when writing the letter such as “Dear Mr./Ms./Dr….” etc., when addressing them.
Closing: Use an appropriate closing depending on the type of event that you are being invited to and your relationship with the recipient. You can use “Best Regards,” “Best,” “Yours Sincerely,” “Sincerely,” or any other appropriate closing for your letter.
Signature: Affix your signature at the end of the letter, followed by your typed name. If you are sending the letter via email, simply write your typed name and your contact information at the end.
Sample Invitation Thank You Letter
Subject: Thank you letter for the invitation
Dear Sir/Madam
Am grateful for the invitation dated December 22, 2019. Thank you for inviting me to your graduation party. I will be glad to celebrate and interact with your family during such joyous celebrations. I would like to maintain our strong family bond and keep our families strong.
Please share with me the theme of the day so that I can start preparing. This is my email address() and my phone number 45362xxxx, where you can contact me. If you need anything please contact me. I am eager to attend this graduation party and share your academic success with you and your family.
I am looking forward to this joyous and memorable celebration.
Yours Sincerely,
Sarah Leyan.
Sample Invitation Thank You Letter -Email Format
Dear Paulina,
Your company launch party was amazing! I loved the company profile presentation, and I would be glad to support you. On the other hand, the food and décor were just awesome. Mercy and I had fun, and we really appreciate you for inviting us over to support you.
I am truly proud of you; at your youthful stage, you have managed to set up a company, and I believe that you will be among the best entrepreneurs. It seemed like yesterday when you were young and naïve; you were learning how to read and write. Time really flies. I wish you all the best, my big sister.
I can’t wait for that day; I will be glad to interact with all the family members. We thank you again for your hospitality and invitation. Have a pleasant evening. Pass on my love to your sibling and take care great care of yourself; see you soon!
Tyler
Free Templates
Download the free thank you letter for the invitation templates here:
Tips to Follow
Let’s take a look at a few important tips that you use to write a thank you letter for the invitation perfectly.
These tips include:
State that you accept the invitation: In your letter, state that you humbly accept the invitation to attend the event and thank them for inviting you.
Show your interest in the event: Show that you are interested in attending the event. If it is a business event, for instance, you can say that you’ve always wanted to meet the whole team and you are delighted to have been given a chance to meet them.
Confirm your attendance: Confirm that you will be attending the event. This is very important, especially if there are reservations that are supposed to be made, like parking spots, gate passes, and seating arrangements.
Thank the event organizer: Appreciate the event organizer for having you in mind when organizing the event. Event organizations are very hectic at times, and with the huge number of people that they may have chosen to attend the event, getting to be on their list is something that you should be grateful for.
Highlight any queries concerning the event: if you have any questions regarding the event, including the dress code or the location or any other query, you can include them in your letter and ask the recipient to get back to you as soon as they can
Demonstrate a good understanding of the event: If, for instance, it is an event that you have attended before, show the organizer that you are aware of the basic requirements and that you are conversant with the event’s proceedings, especially if it is a business-related event.
Use the right language: Depending on the event, make sure to use the right tone and format for your letter. You can use a formal tone for business invitations and a more informal tone for baby showers and weddings.
Provide you with contact information: this is very important, especially if you have any queries about the event. Ensure that you provide your phone number or email for direct communications.
Keep the letter brief and concise: You don’t have to dive into many details when writing.
Conclusion
Being invited to an event is always pleasant regardless of the event that we are being invited to attend. After all, it simply means that there someone out there has remembered us and would appreciate our presence at the event. However, after being invited, finding the right way to respond may be a little tough. After you have been invited to an event, make sure to draft a great thank you letter for the invitation to show your appreciation. After writing, don’t forget to proofread your work.