A job Inquiry letter also referred to as a letter of interest is a letter sent to a company that may be hiring, but hasn’t advertised its job openings. Send this letter to your target company when you want to let them know that you are interested in working with them and seeing if any open positions match up with your skillset. A letter of inquiry helps you to network and be considered for employment as soon as a job opening arises.
A letter of job inquiry is different from a cover letter. A cover letter is customarily written in response to a job that is already posted. They are usually written when one is applying for a job opening to connect your skills with the requirements in the job description and then attached to your resume. A job inquiry letter, on the other hand, is for a job opening that has not been posted with the company in which you are interested in working with.
How to Write a Job Inquiry Letter
You can greatly increase your chances of getting a job with a company of your choice if you know how to write a great job inquiry letter. A job inquiry letter is a great way to connect with a company. This is because the letter is unsolicited, and sending it shows that you are proactive and have a genuine interest in working with the company. Apart from inquiring about an open position, a job inquiry letter can also land you an informational interview with human resources or the executives at the company.
A properly drafted job inquiry letter is memorable and catches the recipient’s attention. Here are some things one should do and include in their job inquiry letter to make it more effective:
Find a contact person
Research and dedicate your time and resources in finding at least one person at the company whom you will be addressing the letter to. This will guarantee that your letter will land on the right hands, and if you are lucky, you may be considered for an opening. Finding a relevant contact person also shows your research skills as well as your dedication to the employer.
To find the right contact person, ask your friends, professional network, and family members if they know anyone who works at the company. If it’s a small company, this shouldn’t be that hard; you can call their generic phone and ask for information ask for the name of the individual/HR who oversees the department you are looking to apply.
If you have no way of finding a contact person at the company, a web search for the company name and the job title you are looking to apply should give you some names of individuals working at the company.
Create a short and clear memorable introduction
After identifying the best person to address the letter to, you can then start drafting your letter. Writing an effective letter of job inquiry begins with an appropriate subject line. This line must reflect your understanding of the company’s culture.
If you happened to come across casual and creative employee bios while doing your research about the company, writing a more conversational letter will indicate that you are a great fit for the company. When writing the letter in a conversational manner, you have the freedom to add a bit of personality to help you stand out and make a great impression. The best way to start your letter regarding a job opportunity is by incorporating the recipient’s first name and a brief mention of the purpose of the letter in the subject line.
If you were given the contact by someone you know at the company, it would be great if you state your mutual connection in the letter to help you build a rapport. If you have been following this contact or company for a while, also include that bit to show your passion, dedication, and knowledge for this company.
Highlight your skills
Since you are writing a job inquiry letter, you want to show the company that you are the best fit for any opening that they may have. In your second paragraph, write about your strengths, skills, experience, and qualifications that make you the best candidate for the company. Explain how your skills would benefit the company. This is a summary to seize their attention and persuade them to contact you for further information.
To make sure that you draft an effective letter, make sure that you research about the company. This way, you will be able to understand their needs, strengths, and weaknesses. If you identify a key area that they could improve, politely state this in the letter and explain to them how you could be the perfect candidate to improve that area. Avoid giving them too much information so that they will need to contact you for more explanations regarding the letter.
Write a brief conclusion
After conveying your skills and establishing a connection, conclude the letter by letting your potential employer know that you would like to meet with them, and thank them for their time. Make sure to include your contact information.
After writing a strong final statement, choose an appropriate, professional, and polite closing.
Send the letter
After properly drafting your letter and ensuring that everything has been covered, determine the best way to send the letter to your target recipient. You can decide to send the letter via mail, printed, or email. Since the job you are inquiring about is not yet posted, it is not time-sensitive, so a mailed job inquiry letter can leave a stronger impression.
Sample Letters & Examples
To know how to write an effective job inquiry letter, you need to know what information you have to include and how to professionally design and format the letter. This can make the contrast between getting a quick response from your potential employer and having your letter deleted, marked as spam, or trashed—first impressions matter. You won’t be making a great first impression if your letter is a mess or hard to read. Look at the following examples of a job inquiry letter:
Sample: Job inquiry letter
6256 Ring Road
Phoenix, ABC 82676
14th August 20xx
7252 Royal Drive
Richwood, QT 26526
Dear Mr. Smith,
For the past six-seven years, I have followed the career and success of ABC Ltd. closely through news, events, web search, and interviews. Your dedication and understanding of the news media and your acknowledgment of journalism play a vital role in today’s fast-paced information world, this, together with your belief in the power of the press, is exemplary.
I’ve had the chance to work for three widely known publications. After college, I worked for Small-Times publications, and I was able to learn all the aspects of getting the paper to the people on time. I was then promoted to the position of executive editor for a media corporation composed of mid-size newspapers in the middle-east. Currently, I am the Chief editor for one of the largest newspapers in the Midwest.
I would be thankful for a chance to have a meeting with you to get you insight and suggestions on how and where my skills and abilities would be of value to your company and inquire about the possible job openings you may have at your company.
I will call your office to set up a meeting with you. I look forward to meeting you.
When you should send a Job Inquiry Letter
Several situations require the use of a job inquiry letter. The first situation is when you want to get noticed by the employer who may not be recruiting. By sending a job inquiry letter to them, it acts as a way to get one’s resume in front of the hiring company and they may possibly consider you for the job even before the job is advertised. Employers like people who are proactive and therefore, on most occasions, those who send job inquiry letters are more likely to be given a priority over the others.
The second situation is when a candidate lacks relevant experience and they may like to join the company as interns. Many companies do not advertise for internship positions and in such cases, job inquiry letters are extremely necessary if the candidate has to land any available opportunity in the company.
The third situation is when a candidate is unsure of the available job opportunities in a company. Writing the job inquiry letter will help the candidate know the available jobs to be listed.
Tips for writing a job inquiry letter
Creating a great impression and building a strong relationship with your prospective employers can help you grow your professional network and even land you your dream job. A job inquiry letter is the best way to contact individuals at your desired employer and inform them how your services would benefit their business. Make sure that you go through your letter carefully and ensure that it is free of grammatical errors. Here are a few tips to keep in mind as you finalize your job inquiry letter:
- Be professional: a job inquiry letter might just be your ticket to landing that great job you’ve been eyeing and possibly your first point of contact with your potential employer. Start the relationship on a professional note by using professional greetings and closings, polite language, and make sure that you include all the relevant information.
- Explain why you are interested in this employer: when writing a job inquiry letter, you must show the employer that you have done your research and that you are dedicated to working with them. To do this, you can include a brief explanation of some of your favourite products, features or why you would love to work with them
- Highlight your qualifications: briefly introduce who you are and your skills and how they will benefit the company. Don’t go into more detail. Leave room for them to contact you if they would like to follow up to learn more about your qualifications after you have seized their attention.
- Ask for an interview: ask the potential employer to set up a time to meet with you or talk over the phone. You can also use this time to create a rapport and elaborate on why you would love to work with them.
After writing the letter, determine the best mode to send it to your target recipient. The commonly preferred ways are email or print versions. Since the job you are inquiring about has not been posted yet, the letter is less time-sensitive, so mailed paper letters can create a stronger impression compared to an email. If the recipient of your letter receives a lot of email communications, and the emailed letter could easily be missed in their busy schedule. If you decide to mail your letter, fold it neatly and place it in a plain white envelope and make sure to include the recipient’s name and address along with your returning address.