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FREE Packing List Templates – Essentials For Vacation

Going on a trip can be exciting, but it can also be very stressful. This is particularly true for first-time travelers who may not know what to pack or how to prepare adequately for their tour. Even for seasoned travelers, packing for a trip can be challenging. With so many things to do, one can easily pack too many unnecessary things or forget something essential, which may lead to a disappointing travel experience.

Fortunately, there is a simple solution for packing efficiently. The first step is to consider the length of the trip, your destination’s weather, the activities planned, and any other special considerations like age or physical limitations. Afterward, make a list that will serve as a guide for what to pack for your vacation. 

To help you stay organized for your trip, this article focuses on different items to include in a packing checklist when you are planning to go on a trip. It also includes some travel tips to ensure you are adequately prepared for your vacation. Free templates for checklists are also provided in this article, which you can easily download and customize.

Packing List Templates

You can download the following templates for free:

Why is a Packing List Essential When You are Travelling?

A packing list itemizes all the things you need to bring with you to achieve your travel goals. It serves as a checklist that includes all the items to take with you on a trip.

Creating a list can benefit you for the following reasons:

  • It will save you time during the process and help you stay organized while packing. 
  • Ultimately, you will save yourself from so much trouble and anxiety associated with packing.
  • With a packing list, you are less likely to pack too many items or forget anything essential. This is mainly because it gives you a clear overview of all items.

It is vital to note that the effectiveness of your list largely depends on how well you create it. You can create your list by yourself or utilize templates available on this website. Both approaches are generally effective, but a template is usually recommended as it saves you time and effort in preparing for your trip.

Ultimate Packing List For Your Vacation

The average traveler, whether a first-time or seasoned traveler, may need a complete list of travel essentials before packing for a trip. Typically, these essentials depend on each trip’s itinerary, destination, duration, planned activities, physical limitations, age, etc. Nonetheless, some items are integral to any travel bag to ensure a stress-free trip. 

Here is a list of items to pack in different categories:

Travel documents 

Identification documents are essential for both domestic and international travel. During domestic travel, a government-issued ID might be needed to board a flight or train, check into a hotel, or enter government buildings and other restricted areas. On the other hand, for international travel, most countries will typically ask for proof of citizenship and identity documents. Other countries may also require you to present additional documents, such as an appropriate visa, proof of onward travel, or sufficient funds for your stay.

It is advisable to check the specific requirements for your destination well in advance to ensure you have all the necessary documents. Failure to have the proper documents can result in unnecessary frustrations, such as delayed or canceled trips.

Items to include in this category of travel essentials include the following:

  • A valid Passport or ID
  • A valid Driver’s Licence
  • Visa
  • Travel insurance information
  • Health insurance cards/documents
  • Vaccination record
  • Yellow Fever Vaccination Certificate
  • Tickets
  • Cash and credit/debit cards
  • Transportation tickets and booking confirmations
  • Updated emergency contact list and important addresses
  • Discount/loyalty cards (OPTIONAL)
  • Four passport-sized photos (OPTIONAL)
  • Copies of all these documents


The type of clothing to pack for a trip or vacation will greatly vary depending on the destination and the activities planned during the trip. For warm weather destinations, lightweight and breathable clothing will suffice. For cooler weather destinations, layered clothing will be necessary to stay comfortable for the duration of your trip. Bring a heavier coat or jacket if you visit a country with freezing temperatures.

Appropriate clothing for outdoor activities such as hiking, swimming, or mountain climbing will be needed if you plan to engage in such activities on your vacation. It is also important to pack versatile clothing items that can be dressed up or down or mixed and matched to ensure you pack light.

Clothing items that would feature in this category include: 

  • Tops (short-sleeve and long–sleeve shirts, T-shirts, and tank tops)
  • Bottoms (pants, shorts, skirts)
  • Belt
  • Dresses
  • Outerwear (jacket, sweater, raincoat/umbrella, scarf, windbreaker)
  • Swimwear (a comfortable swimsuit or swim trunks and a cover-up)
  • Undergarments
  • A pair of comfortable pajamas or sleepwear
  • Accessories (hat, sunglasses, jewelry)
  • Socks or hosiery


Shoes are a big part of packing for a trip. While packing shoes, you will want to carry the most comfortable ones. You will also want to pack versatile shoes that can be worn with various outfit combinations. In addition, depending on the activities, you may want to bring appropriate footwear. 

When packing shoes, a general rule of thumb is to commit to 3–4 (maximum) pairs to ensure you do not overpack. 

Footwear to include in your travel essentials list includes:

  • Sandals
  • Flip-flops
  • A pair of comfortable sneakers
  • Hiking boots
  • Walking shoes
  • Dress shoes
  • Ballet flats
  • Heels (OPTIONAL)

Pack your toiletry bag

Your toiletry bag contains the items you will need for daily personal use throughout your vacation. It is recommended that you purchase travel-size versions of various toiletry items to save space and reduce the weight of your luggage.

Items that may be on your toiletries packing list include:

  • Toothbrush and toothpaste
  • Floss and mouthwash
  • Deodorant
  • Razors and shaving cream
  • Hairbrush and comb
  • Hair ties and bobby pins
  • Shampoo and conditioner
  • Body wash, shower gel, or soap
  • Hair styling products
  • Travel hair dryer
  • Toilet paper/tissues
  • Cotton buds/Q-tips
  • Lotion
  • Tampons, moon cups, or sanitary pads
  • Cologne/perfume
  • Facial tissues
  • Travel towel
  • Sewing kit/clothing care kit, stain remover
  • Clotheslines and detergent
  • Personal mini mirror
  • Nail scissors
  • Tweezers

Basic First Aid Kit and Medication

Depending on where you are going, it might be necessary to have a basic first aid kit for unprecedented medical emergencies such as cuts and scratches, insect bites and related skin irritations, or even simple colds and allergies. Besides that, if you take any prescription medications, make sure that you have an adequate supply for the entire duration of your trip.

Your medicine kit will include items such as:

  • Prescription medications
  • Anti-malaria pills
  • Anti-inflammatory pills
  • Antifungal foot cream
  • Plasters/band Aids
  • Antibacterial hand gel
  • Antihistamines
  • Painkillers
  • Antacids
  • Motion sickness pills
  • Sleeping pills
  • Antiseptic cream
  • Rehydration salts
  • Bandages, gauze, adhesives
  • Altitude sickness pills
  • Eye/ear drops
  • Insects repellants and sting relievers
  • A thermometer
  • Multivitamins
  • Sunburn relief
  • Contraception

General travel health

It would help if you familiarized yourself with the general health risks associated with your vacation destinations before you visited. Find out if there have been any recent outbreaks of contagious diseases in the country or region you will be visiting. Read the health warnings for your destination and inform yourself of how to prevent or treat them. 

To avoid any unfortunate circumstances, make sure that you pack the necessary healthcare items, including the following:

  • Sunscreen
  • Mosquito repellent
  • Analegesic heat rub
  • Foot file
  • Contact lenses
  • Contact lens solution
  • Contact lens cases
  • Glasses and glasses case
  • Hand sanitizer or wet wipes
  • Face masks
  • Antibacterial wipes
  • Airplane seat cover
  • Latex gloves
  • Cold medicines and throat lozenges
  • Laxative  or diarrhea medications


It is also a good idea to pack some basic makeup and beauty products. Be sure that you bring makeup products that are suitable for the weather conditions at your destination.

Makeup products to pack may include:

  • Mascara
  • Lip liner and lipstick/lip balm
  • Eye shadow palette
  • Eyebrow gel or eye pencil
  • Good quality concealer
  • Foundation
  • Setting powder and setting spray
  • Face moisturizer
  • Lip/cheek stain
  • Makeup remover
  • Nail polish
  • Makeup brushes and foundation blenders
  • Face wipes

Carry-on bagage essentials

Some items that might be needed during long flights should be packed in the carry-on luggage. These items are essential for a safe and comfortable trip. You can buy special travel organizers that are suitable for carry-on luggage and will keep everything organized and accessible. They are available in different sizes and shapes and are designed to fit inside a cabin bag. 

Items to pack in your carryon luggage include:

  • Collapsable water bottle
  • Mini first aid kit
  • A padlock
  • Sleep sheet
  • Ziplock bags
  • Travel chopsticks
  • Skullcap/prayer beads
  • Sanitary supplies
  • Basic toiletries in travel-sized packages
  • Flight airplugs


Suppose you plan to take pictures and videos, connect with family and friends back home,  stream movies online, or work while on your trip. In that case, you may want to pack a variety of electronic gadgets. Electronics can be bulky and difficult to transport, so consider carrying only the essentials. 

Electronic items you may consider including:

  • Adapters for foreign outlets
  • Camera and charger
  • Phone and charger
  • Laptop/tablet and charger
  • Memory card
  • External hard drive
  • USB drive
  • Portable battery and charger
  • Headphones
  • SIM card holder
  • eReader and charger
  • Travel iron
  • Torch
  • Binocular

Comfort and entertainment essentials

For long road or train trips, it is important to make yourself comfortable and entertained, so it may be a good idea to bring such items as:

  • Deck of cards or other travel games
  • Reading books or magazines
  • Chapstick and lotion
  • Water bottle
  • Guidebooks, travel guides, maps, language guides
  • Travel journal and pen
  • Traveling pillow
  • Traveling blanket
  • Ear plugs


There are a few other items that you may want to add to your luggage’s contents. These items include:

  • Snacks
  • Money belt
  • Sewing repair kit
  • Eyeglass repair kit
  • Virtual Private Network account
  • Stain remover stick
  • Travel-sized laundry detergent
  • Trash bags

Some Essential Considerations for Travelling

Before leaving for your trip, there are some essential considerations that you should make to ensure you have an enjoyable and memorable vacation.

These include:

Check the weather of your destination

The first rule of traveling is to always check the weather forecast for your destination. This is vital, as it ensures you know what to expect and enables you to pack the right clothing.

Identify the number of days you will stay

Decide how many days you will be on vacation. This will help determine how much baggage you need to carry. It can also help you plan for accommodation, food, and your overall budget.

Identify the activities you will engage in

Plan what activities you want to do on vacation and arrange your luggage accordingly.  For instance, if you are hiking or camping, you will need clothes and equipment suitable for outdoor activities, while you will likely need casual and comfortable clothing if you are going to visit a city.

Choose the right bag

It is essential to select your travel bag wisely. A general rule for choosing a bag is to ensure it is versatile and big enough to fit all your belongings. Examples of traveling bags to choose from include duffel bags, a wheeled backpack, rolling spinner luggage, a carry-on, a backpack, a handbag, etc.

Organize your travel essentials

Always organize your luggage in an easy way to find and access any essential items you may need. If you are packing in multiple layers, consider using organizers or packing cubes to make your job easier and more manageable. 


Knowing what and how to pack for an upcoming trip can seem daunting, but this does not have to be the case. You can make packing easier by knowing what to take and managing your baggage. A good way to plan for your travels is to list all your needs, then organize and prioritize them based on their importance to avoid packing unnecessary items or forgetting something essential.

Creating a packing checklist of all your travel essentials, will significantly reduce your overall workload, stress, and anxiety. You can use a customizable template for creating a checklist to make your work easier. It will help you stay focused, remain organized, and avoid stress. Remember that traveling is not only about reaching your destination but also about having an amazing time once you arrive. As such, your packing checklist should include the essential items you need to have with you throughout the trip to ensure you have a great vacation.

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