A welcome letter is written correspondence that introduces a new member to a club or organization. The letter needs to include details of the organization the addressee is being welcomed into and any information that they may need to take further action.
A letter welcoming a new member can be used to welcome a new member to a social club or community group such as a group of enthusiasts about a particular topic or activity. Welcome or introduction letters also have a variety of business applications including welcoming a new member to a loyalty program or welcoming a new staff member to your workplace or team.
Our samples are a great way to construct a letter that uses a tone that is befitting a professional organization without being too rigid and unfriendly. Getting the tone of a letter of welcome or introduction just right can be tricky and our samples are a great way to check that your approach is appropriate. Our samples also provide clean and elegant formatting that will help you make a great impression or your new member or employee.
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Dos and Don’ts For Writing a Welcome Letter
Do: Use a tone that is both friendly and professional. You want the new member to feel welcome without compromising the professional image of your organization.
Don’t: Provide excessively detailed information. The purpose of you letter is a friendly, yet professional introduction including extra details may mean that your message will get lost.
Do: Use simple and clean formatting so that the text is clear and easy to read.
Don’t: Avoid fonts, colors, and graphics that make the text difficult to read or clutter the letter.
Do: Use a well-designed template to save time and get the formatting and wording just right.
Don’t: Send a sub par document when you can get assistance from a quality sample that will ensure your letter meets the highest possible standard.