How to format an Inquiry Letter for Product

As the name suggests, an inquiry letter for a product/service is written to request more information concerning a product or service. These letters are generally written in response to an advertisement that is published in paper and or magazines or through television commercials seeking its authenticity and other information. An inquiry letter for a product/service could be written by an individual or on behalf of a business inquiry before making a final decision.

  • Be very formal at the start. Use ‘Dear Sir or Madam’.
  • At the beginning of an inquiry letter for a product/service, write a short description of your company.
  • Give the reference for the advertisement published in a paper, magazines, etc along with its date.
  • Write clearly about the information requested and any specific reply required from the recipient like requesting for brochure or catalog.
  • Try to make things easy for the recipient of inquiry letters such as enclosing stamped envelop etc.
  • In the end, give a signature and thank the recipient.

Sample Inquiry Letter For Product/Service:

Street Address

City, ZIP code

Contact Number

Date

Individual’s name

Designation

Company Name

Street address

City, ZIP code

Dear Mr/Miss ..

We are an auditing company and often require printouts for documentation to carry out our business.

With reference to the advertisement published by your company in XYZ paper dated mm.dd.yyyy, could you please provide more details by letting us know about the different brands of printers you supply.

I am also looking for the following queries to be answered:

1. How do your printers stand wear and tear?

2. Can you install printers that are accessible by our offices at different locations?

3. Please reply by date mm.dd.yyyy as we are planning to install them in a month.

Appreciate your quick reply and help us in a good selection of printers and their installations. Thank you for your time.

Sincerely,

Signature

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    Tips for Writing Inquiry Letter For Product/Service:

    1. Since the inquiry letter is an official document, it should be formatted in a formal tone.
    2. It should not be authoritative rather it should look like a request has been made.
    3. It should be concise and make sure that the requested information is clearly mentioned.
    4. When requesting a lot of detailed information, an inquiry letter for product/service should be written in bullet points. This avoids missing any important details.
    5. If bounded by any deadline, notify the receiver about the deadline by when you need the information.
    6. If necessary, mention that information provided will be held strictly confidential.
    7. Ensure that there are no grammatical errors and spelling mistakes in an inquiry letter for a product/service.
    8. Use company letterhead and check that it has correct contact and phone details.