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35+ Farewell and Thank You Notes After Leaving a Company

A Thank You Note After Leaving a Job is a letter written by an employee to his or her former employer or manager as a gesture of appreciation for support and accommodation throughout the employment period.

It is usually sent after resignation. Sending a thank-you note after leaving a company will primarily serve two purposes. Majorly, it is meant to show gratitude for the time you have worked for the person. Employers and managers will always appreciate being recognized for their support, leadership/guidance, and worthwhile experience, and a thank you note helps them know that their former employee values them. Consequently, a thank you note leaves a lasting positive impression on the employer and helps grow an employee’s professional network. This way, if you need a recommendation or a referral in the future, the manager or employer would be more than delighted to honor your request.

Also, it is always essential to leave a company on a positive note because there is always a probability you might need them in the future.

For example:

For a partnership or business transaction.

Note: A thank you to a former employer can be in the form of a simple thank you note with a personal anecdote or a complete business letter, as will be discussed in this article.

How to Craft a Thank You Note After Leaving a Company

When writing a thank you note after leaving a company, you can choose to use available templates to kick-start the process. Alternatively, craft the note yourself to make it more personal. A thank you note addressed to your former employer should be kept concise, and the author should be genuine when expressing gratitude.

The fundamental elements that should appear in a thank you note are discussed below.

Include the date and contact information

First and foremost, the note should have the sender’s details written down at the top of the page. As the employee, being the sender, you should supply your full name then your mailing address. Additionally, include contact information such as a phone number or an email address. Next, the thank you note has to be dated. Skip one line and insert the date by indicating the day, month, and year the note was written. Also, add the employer’s information by inserting their name, job title, company name, and mailing address.

Example:

Cornnie May,
1234 5th Avenue,
Chelsea, PA 3534,
555-1234-111

[email protected]

February 17th, 2021,

Harry Wass,
Managing Director,
Tech & Future Communications Ltd.
123 33rd Street,
Princeton, MA 1088,

Add a salutation

Secondly, the farewell note should have a formal salutation that addresses the employer being thanked by name. A salutation is a courteous way of opening a farewell note that is meant for formal or semi-formal situations.

Dear Mr Wass or Mr Wass,

State your last day at the company

The thank-you note should briefly state why you are leaving the company in the opening paragraph, followed by information on the last official day of employment.

Example:

I’m writing this letter to inform you that I will be resigning from my post at Tech & Future Communications Ltd as of March 1st, 2021. Instead, I’ll be taking up a position at Infinite Technologies as a branch manager. I’m grateful for the support you have given me throughout my time at the company.

Express your gratitude

Afterward, the farewell note should demonstrate the main purpose of the note that is to show the appreciation you have towards your former employer or manager. It can address the general experience together and highlight specific events for which you would like to thank your former boss. Then, as the employee, it is suggested you highlight skills learned, the guidance offered, and the employer’s qualities worth mentioning, both personal and professional.

As wonderful as my tenure with the company has been, it has not been short of tough times. However, through your mentorship and support, I have always found the strength and courage to press on and carry out my duties and responsibilities as expected. Also, as I leave, I can comfortably say I am a better investor due to the many interactions we’ve had and the lessons you have taught me. I am grateful to you for that. Also, let me convey my appreciation to you for being a friend, in and out of work whenever needed, especially in 2019, the way you stood with my family as my dad struggled with his health.

Tip: As much as possible, refer to specific instances where there was something notable and worth mentioning that you are grateful for.

Give good wishes

Next, you should wish the employer well going forward. This is to show that there are no unresolved disputes between you and your employer as well as other employees and the company in general. Good wishes can be provided as follows;

Example:

I am thankful for so much more than I can say in this letter, but hopefully, I can get a chance to express this in the future. With that being said, I wish you success and good health. Thank you for being supportive of my decision to join Infinite Technologies. My phone number is 555-1234-111, and; I hope and believe that our personal and professional relationship will continue forever.

Add complimentary close and name

Lastly, close the thank you note with a complimentary clause followed by the sender’s name. Standard complementary clauses are “yours truly” or “yours sincerely.”

Example:

Sincerely yours,
Cornnie May

Once completed, you should proofread the farewell note and correct any identified errors.

Tip: A farewell note after leaving a company should reflect your professionalism regarding its structure and formatting. It should be written with a font size between 10-12 points and a legible, professional font such as Arial, Calibri, and Times New Roman. Its contents should be aligned to the left, single-spaced, and with a one-inch margin on all the sides in a block-style structure.

Thank You Note After Leaving a Company Templates

_ [Employee name]

_ [Employee address]

__ [Email address]

_ [Date]

[Employer or manager’s Name]

[Job title/ position]

[Company Name]

[Company Address]

[Dear … or Mr/ Ms/ Mrs …]

As earlier communicated, _ [your last day of employment] will be my last day at____________ [the company’s name]. I’m writing this letter as a gesture of my appreciation for the [period of employment e.g 3 years] time I’ve worked for you.

Under your supervision, I have learned [lessons or skills], which have proven to be crucial for growth in my career as_________ [profession]. My time with___________ [company name] has had its ups and downs, and all the while, you have been supporting me since I first joined in on_________ [first day of employment].

I’d like to wish you and the entire__________ [company name] team tremendous success going forward. Even though my journey at the company has ended, I look forward to keeping in touch, and you can reach me through _ [phone number].

Best wishes,

___[Employee name]

Following are some free downloadable templates for you.

Thank-You-Letter-After-Leaving-a-Company-Sample-1_

Thank-You-Letter-After-Leaving-a-Company-Sample-2

Thank-You-Letter-After-Leaving-a-Company-Sample-3

Thank-You-Letter-After-Leaving-a-Company-Sample-4

Thank-You-Letter-After-Leaving-a-Company-Sample-5

Thank-You-Letter-After-Leaving-a-Company-Sample-6

Thank-You-Letter-After-Leaving-a-Company-Sample-7

Thank-You-Letter-After-Leaving-a-Company-Template

    Sample Thank You Note After Leaving a Job

    Billy Hass,

    55th Perth Street

    Hollywood, CA 35122

    555-265-008

    [email protected]

    March 10th, 20xx,

    Sandy Bing,

    Chief Operations Officer,

    Bliz & Dare Inc.

    104 Pearl Avenue,

    Long Island, MI 4412

    Dear Ms. Bing or Ms. Bing

    After five years of service, my tenure at Bliz & Dare Inc. will end on March 15th, 20xx, as I have accepted a position at Helix Technologies as a step towards my career development. I would like to appreciate you for your continued support throughout the five years.

    Since the first day I joined Bliz & Dare, you have always held my hand, and due to your words of encouragement, I always found the motivation to continue working for the company and myself. You have been a teacher by showing me different approaches to financial freedom, and more than that, you’ve been a friend when necessary. I am better at making hard decisions at work, more assertive, and knowledgeable in competitive marketing from working under your supervision.

    I hereby wish you and my former colleague good health and success moving forward. I very much appreciate your understanding and support in regards to my decision to leave the company. My phone number is 8882- 0012- 555 for I hope that this letter is not the end of our interactions

    Best wishes,

    Bill Hass

    Final Thoughts

    You can write a farewell note to your former employers after leaving a company to express your gratitude for guidance and support during your employment period. More than ending the employment on a positive note, thank you notes after leaving a company to ensure continued communication and create a lasting positive impression on the employer, making it easier for them to offer recommendations and referrals. Ordinarily, a thank you note to a former boss will include sender’s and recipient’s details, salutation, reasons for leaving the company (optional), expressions of gratitude, reasons for appreciation, best wishes, and a conclusion. A thank you note to a former manager or employer should be professionally written, that is, in terms of format and structure.

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