12 Sample Thank You Emails to Send After an Interview

After the job interview, it is advisable for the candidate to send a thank you email to the organization for conducting the job interview. Most job seekers put a lot of effort into writing a resume and preparing for a job interview.

But they omit an equally important aspect: sending a thank you email after an interview.

It is a simple measure that sets you apart from other candidates who are just as qualified as you but who do not send a thank you email after an interview.

On one hand, if the company has doubts about your final selection, the thank you email after an interview could highlight your interest and motivation for the position. On the other hand, if the interview turns out to be satisfactory, the thank you email after an interview will reinforce that good impression with the interviewers.

Whatever the interview outcome, it is recommended that you send a thank you email after an interview to thank the recruiters for the attention received and explain any aspect that you think might not have been clear during the conversation.

Suppose you forgot to mention any crucial points during the interviews or made a mistake in answering any of those common questions of selection processes. In that case, your message of thanks is the perfect time to do this reflection.

Using our free professional thank you email after an interview template you can write a thank you email efficiently and without going through a lot of trouble as they are free of cost and fully customizable.

When to Send the Email?

Ideally, you should send your email of thanks as soon as possible, if possible, on the day of your last interview or the day after. Putting together the thank you email after an interview is usually the best practice. You will still have all the details of what worked or not during your interview fresh and can take advantage of the message to reflect on it. The best practice is usually to send your message within 24 hours after the end of the interview. Postponing sending the email will usually make you forget to send the message or interview details. Even worse, the company may have already decided to recruit some other candidates.

As it is a thank you email after an interview with a specific purpose, it is essential to know what to include in it before writing it.

These are some of these components;

Your details

Your name and surnames must be included in the upper right part of the email, in addition to your current address, postal code, and town. Also, provide a contact phone number and your email address so that the organization may be able to recognize or respond to the email easily.

Recipient information  

Address your email to the person who interviewed you. Do not forget to include your name and surname under the corresponding title (Mr./Mrs. / Dr. ), the position and the department for which you are applying, as well as the full address of the company in the thank you email after an interview.

Greeting

 We advise you to write a greeting according to the degree of formality that you used during the interview,

such as:

Dear Mr. Albert (in a formal case)

Dear Lindsay  (in an informal case)

Introduction and greetings

 Dedicate the first paragraph of the email to remind the interviewer of your candidacy, along with your name and some brief indications about your experience, so that they know who is writing to them. Also, take the opportunity to thank him for the time he dedicated to you.

For instance:

• “I hereby write to you to express my appreciation for the interview held last Friday regarding my candidacy for the position of Chief Financial Officer of your company.”
  
• “Thank you for the interview we held on April 4 for the position of Receptionist in your company.”

The core of the email

Highlight your enthusiasm and interest in the job and the company in question, as well as being able to convey the positive impressions you had during the interview in the body section of the thank you email after an interview. Reaffirm your abilities to assume the position’s responsibilities and take the opportunity to remind the interviewer of your experience and skills.

“This position seems to be a perfect match for the type of job I am looking for. I believe that my experience in [accounts receivable / Java programming / managing a team] would allow me to achieve my career aspirations.”

Extra information

In this section, you can provide extra information you were unable to discuss in the interview.

Such as;

“The position you are offering would allow me to evolve in a sector that is familiar to me, working in project mode, which corresponds both to my training and to my vision of work organization and management. My regular practice of English in a professional context and my expatriation experience as part of (reminder of the experience and the name of the company) fully correspond to the skills of the professional you are looking for.”

Conclusion

 Express that you remain at their disposal for any questions they need to clarify about your candidacy. Again thanks the interviewer for the opportunity offered it helps create an emotional bond. Write that you can’t wait to hear them.

“I look forward to hearing from you on the next steps in the interview process and will be happy to answer any questions you have regarding my application for this position.”

Signature

It reflects your name, your surnames, and the date of sending of the face typewritten, but remember that it must also contain your handwritten signature on the left side of the email.

A phone interview thank you email must be sent on the interview day for the recruiter to remember the candidate. A thank you email after an interview over a call must be formal and demonstrate that the candidate can fit its culture and expected job. You can add some information that was not given during the interview, continuing some incomplete answers. Finally, you can ask for information about the next phase of the recruitment process, highlighting the company’s willingness to work.

Essential components of writing a thank you email after an interview on phone include:

Subject field

Acknowledge the recruiter for considering your profile for the vacancy “X.” Address the person by name and use the appropriate vocation whenever possible.

Introduction

Show genuine thanks for the recruiter’s time and remind them of the date and time when you participated in the interview and put it in the email; after all, you have no way of knowing how many recruiting candidates you should have found since then. Make it easier for her to remember you more quickly.

Body

Reinforce your enthusiasm for the opportunity and, if possible, add something else that you have learned about the company at that time. Show that you didn’t get them out of your head, and in doing so, they can be compelled to at least give more personalized feedback, where you can learn more about how and where to improve for the following selection processes. Take the opportunity to complement the interview with some more critical information that you forgot to comment on the moment’s nervousness or reinforce your conversation’s key points.

Closing

In this section of the email, once again, make yourself available for further clarification, placing your phone and times when you can speak more easily.

“If you had the opportunity to speak with several people from the company and from different areas during the interview process, you should send a personalized thank you note to each one of them. To make sure you have the email of everyone who interviewed you, ask for contact details at the end of each interview.”

There are a few tips, following which in the process of writing your thank you email after an interview can ensure success in attaining your purpose for writing it.

These tips include;

Short and to the point

Avoid very long messages. Opt for a message of a maximum of 2 or 3 paragraphs. Most of the time, this is more than enough to reinforce your interest and cover any other relevant point. Very long messages will generally not be read and can give an impression of inexperience or immaturity.

Restate that you’re interested in the job

You should reinforce your interest in the vacancy you applied for and thank you for the interviewer’s time in the email. Re-emphasize your most outstanding qualities and skills, and don’t forget: highlight the topic that most interested you during the interview. At the end of the email, write down one or two events in your life that helped you prepare for the job.

Use personal speech

Your email should always be addressed to the person who invited you to the interview. You should also speak to the other participants in the conversation if you have memorized their names. However, make sure that you spell the names of everyone involved in the conversation correctly. It is how you would not step on anyone’s feet.

Give your writing a clear structure

Make it clear in your email of thanks what it is about right from the start: You would like to express your appreciation for the opportunity that you were able to introduce yourself to your future employer. Thank your interlocutors for their time and attention. Pick up one or two points that were important in the conversation.

Emphasize your qualifications

A thank you email is your opportunity to emphasize your qualifications again. It is instrumental if you have the impression that some “persuasion” is still needed. At the end of your email, you should emphasize how much you would like to be invited to a second interview.

Pay attention to spelling and grammar

If you choose to give thanks, make sure you use correct grammar and spelling. Read your thank you email after an interview several times before sending it because the addressee should not get a negative impression when reading your email.

Refer to something specific and make an offer

Thank you email after an interview is an opportunity to demonstrate that you were attentive during the interview. If you want to go a little further than the introductory thank-you email, you can mention something you learned during the interview; mention some particularity of yours that is fundamental to the position; include links or samples of your work that you mentioned during the interview; remember and highlight details mentioned by the interviewee; clarify any issue that you consider to have been poorly explained; and add something you forgot to mention.

Take notes

To make sure you can remember all the details, take notes as soon as you leave the interview. A candidate who expresses great enthusiasm for the possibility is always attractive to an organization, so it is essential not to be afraid to show some personality. In addition to wanting to be a memorable candidate, you must clarify why you are the right candidate for the job in question. Reinforce your interest and your differentials for the opportunity in question and take advantage of all the information you collected during the selection process to send an even more powerful message.

Do not wait too long

It is unnecessary to send the thank you email and the interview, but you shouldn’t let too much time pass. The ideal is to send during the 24 hours and 48 hours after the interview.

Verify and review

A sloppy thanks email may be enough not to be chosen, so always do a review, but you should also verify if the interviewer’s email is correct and you are not sending it to the wrong person.

So far, it has been mentioned what to include in a thank you email after an interview, but the following are the things that you should avoid in the email at all costs:

Requests and favors

Asking for a second interview or any favors detracts from your thank you message. It makes you look desperate and pushy.

Mistakes and justifications

Mistakes and anything that you did during the interview to make it unsatisfactory must not be highlighted in the email, as doing so might turn to adversely impact the rapport established.

Keep your positive note and don’t use it to justify or redeem yourself after an unsatisfactory interview

Scott Led bury, co-founder of Slinky Productions

Instead of refocusing your awkward answers, follow this :

Using this opportunity to fill in any gaps in the interview, such as coming up with an answer you later made for a better answer

Led bury

Generic compliments

Is the interviewer friendly or These compliments are vague and won’t earn you points. Compliment something specific, a tip they gave you, or an aspect of the conversation you enjoyed.

Salary and monetary expectations

You just had an interview. Still unsure if the job is yours, so don’t use the thank you note to bring up your salary expectations. Don’t mention incoming vacation requests or health package questions.

Apologies for lack of skills or certifications

Did the job mention a skill or certification you don’t have? Did the interviewer call you about this? Okay, you still have an interview. Whether or not they score against you, it’s out of your control. The best you can do is avoid highlighting them.

Thank You Email After an Interview Samples

Following are professionally crafted thank you email samples for different situations: