Medical Receptionist Cover Letter Examples

An outstanding cover letter for the position of a medical receptionist is a critical strategy to optimize your chances of landing a job. You cannot tell the number of applicants available for the open position. Therefore, your cover letter must stand out from the rest of the applicants for the listed job position. A cover letter should be concise and to the point, appealing to the applicant’s most impressive qualities and experience relating to the field of medical receptionist.

Your cover letter must highlight exceptional qualifications to convince your potential employer that you are the best candidate for the job. In addition, your cover letter as a medical receptionist should be strong enough to convince the reader of how valuable you would be to the organization. You can list your administrative expertise and qualification in managing electronic medical records to attract the potential employer’s attention. Furthermore, a cover letter needs to emphasize the qualifications, skills, and experience listed in your resume.

Suppose you are ready to apply for the position of medical receptionist. This article will guide you with tips, templates, and what to include in the cover letter.   

Following are the medical receptionist cover letter templates:

Medical Receptionist Skills

As a prospective medical receptionist, your cover letter must accentuate your service-oriented skills, computer literacy, administrative experience, and attention to detail skills.

In addition, these qualities demonstrate your capacity to do your work by effectively attending to patients and interacting professionally with the colleagues.

The following skills are worthy of a medical receptionist:

• Technical skills
• Hard skills
• Soft skills

Technical skills

These are the skills that involve computer literacy to get things done in a faster and more novel approach.

Essential technical skills you should have as a medical receptionist include:

• Office Administration
• Data entry
• Familiarity with software for accounting and billing
• Interaction with MEDITECH software
• Electronic Health Record (HER) software
• Effective use of Epic Systems  
• Knowledge of medical terminologies
• Working with Google Drive and Microsoft Office software

Hard skills

These skills can be taught formally in a classroom setting or practically through experience on the job.

As a medical receptionist, you can include the following hard skills in your cover letter:

• Receptionist Duties
• Electronic Medical Records (EMR)
• Appointment Scheduling
• Administrative Assistance
• Medical Billing
• Multi-Line Phone
• Insurance Verification

Soft skills

These character traits as a medical receptionist positively affect how you interact with customers and medical personnel. Soft skills worth having on your cover letter include:

• Effective Communication 
• Language Interactivity
• Time Management
• Multitasking
• Prioritization
• Phone Etiquette
• Teamwork

As a medical receptionist, a standard cover letter should highlight the relevant information in a concise format. You can use keywords in the cover letter from the job’s description to show that you have gone through it carefully and you are well-equipped with the knowledge needed for the position. Ensure that you add your previous experience in your cover letter that could increase your value as a medical receptionist.

The following information needs to be included in your cover letter so that you can be considered as the most suitable candidate for the position of a medical receptionist.

Open your letter with strong introduction

In most cases, a combination of a high-school diploma and on-the-job experience is enough to meet employers’ expectations. However, the medical receptionist role is quite a competitive entry-level position with a considerably large number of applicants.

Hence, your cover letter must differ from the crowd.

Here are some tips to write a strong introduction in your cover letter:

Show your excitement about the job

As a medical receptionist, you will be the first point of contact for patients and their families. Employers want to know that you can handle administrative tasks and communicate effectively with patients on the phone and in person, even in a busy working environment. Also, include that you are committed and excited about helping patients irrespective of the busy medical workload.

Share any of your impressive working accomplishments

Be specific with numbers when demonstrating your accomplishments in previous jobs relevant to the medical receptionist position.

For example:

“In my capacity as a medical receptionist, I efficiently proofread and typed up to 17 medical insurance contracts daily, at a rate of 110 words per minute.”

“I was able to maintain a 12-month error-free ratio while processing up to 150 patient files per week.”

Showcase your qualifications and experience

Ensure to refer to the qualifications listed in the job requirements. Briefly describe your educational qualification and years of working experience that groomed you to become a professional medical receptionist.

Discuss your recent role and responsibilities

Briefly describe your recent role at the organization where you worked. It would be best if the role you are discussing aligns with the duties of a medical receptionist.

Then, highlight your responsibilities and talk about a few of your most notable achievements, such as handling 100 patient call-ins a day and attending to an average of 20 walk-in emergencies on weekdays.

Focus on the results you’ve delivered

As a medical receptionist, one way to make your cover letter exceptional is by highlighting your accomplishment using decisive action verbs like “processed” or “scheduled” to describe your achievements to potential employers.

Highlight your specific skills

Your qualifications and skills as a medical receptionist are essential to your cover letter. In addition, specific medical receptionist skills such as organization, communication, problem-solving, and multitasking are essential for the position you’re applying for.

Discuss how these skills can add value to the company

Some of the most appreciated skills required for your job position include:

• Organization: You would require excellent organizational skills for the smooth operation of everyday tasks such as keeping good record of accounts, paperwork, and schedule forms the crux of your daily activities.
• Communication: Your ability to discuss advanced and delicate healthcare matters is crucial to the success of your job as a medical receptionist.
• Problem-solving: The skills of maintaining composure and proffering workable solutions to problems are essential in your day-to-day dealings with patients. 
• Multitasking: Your duty calls for your ability to manage multiple tasks simultaneously in a busy environment like a hospital.

A medical receptionist cannot function effectively without the above-mentioned skills. Therefore, you are in a unique position to do your job effectively if you are hired as a medical receptionist.

Celebrate the organization

Another important part of applying for the role of a medical receptionist is to do some research. Find the best attributes of the facility, awards, and accolades won through the years. In addition, you can analyze the reviews of the clients who used the facility.

The aim of the research is to celebrate the organization by highlighting the factors that interest you. You could talk about the facility’s reputation, use of technology, or opportunities of growth for employees. Finish this section by mentioning how you intend to uphold the excellent qualities of the facility.

Close your cover letter

Conclude your cover letter by inserting a call to action. Include your contact details and inform the reader that you are looking forward to hearing from the organization. Appreciate the reader for their time, include “Faithfully” or “Sincerely” before your full name, and append your signature.

Statistical Insight: The salary of a medical receptionist can range anywhere from $30,600 to $43,800, depending on the level of qualification and experience. The national average salary for this position sits at $35,527 per annum, which equates to approximately $2,961 per month.

Writing a cover letter for the post of a medical receptionist does not need to be challenging. Here are some tips that will make the task of writing a cover letter easier and better:

Address your letter to HR

When writing the cover letter, address it to the hiring manager. Generic greeting terms like “To whom it may concern” or “Dear Sir/Madam” should be avoided, primarily when you’re provided with a specific contact name. Also, ensure that anyone you’re referring to in your letter is appropriately addressed in their official capacity, such as “Dr.”, “Mr.”, “Ms.”, etc. 

Include relevant information only

Ensure you tailor your skills and experience to fit the organization’s demands, as including irrelevant information makes your cover letter look unprofessional.

As an example:

I have a reliable track record of attending to calls, handling messages, scheduling appointments, and managing patient files. I’m well-versed in all aspects of the administrative support role and confident in my ability to provide practical solutions to any challenges in my office.

Avoid wordiness

Be concise as possible and cut down on unnecessary text in your cover letter by using bullet points to summarize your qualifications and accomplishments.

Ensure to have decent length of cover letter

An extensive and lengthy cover letter can be undesirable to a hiring manager who has to go through numerous applications. However, if your cover letter is overly brief, it could represent you as not being particularly interested in the medical receptionist position.

Conventionally, you want to keep your cover letter somewhere between 250 to 400 words to demonstrate your interest in the position without making the recruiter or hiring manager lose interest in your cover letter.

Edit and proofread

Thoroughly review what you’ve written and check for mistakes in grammar and spelling to ensure you’re submitting a well-polished cover letter. Then, consider modifying your words to fit the letter’s context without oversimplifying or using influential texts.