If you are a job applicant applying for the office manager position, it is crucial to know how to write a cover letter. Keep in mind that office managers are multi-talented individuals responsible for any company’s smooth and successful running.
An office manager position entails duties and responsibilities such as managing the staff, coordinating meetings, delegating tasks, handling finances, maintaining schedules, supervising employees, and overseeing the daily operations of an office, like paying the electricity bill. Naturally, this means that the hiring manager is looking for an applicant with such abilities. Therefore, you need to craft a cover letter to portray yourself as the most qualified candidate for the job.
An office manager cover letter for a manager position is an official letter that must be written formally to present you as a professional individual. Ensure that you incorporate the job requirements listed by the company when describing the aspects that make you the most qualified candidate for the position.
Also, you must include the skills, qualifications, and experience you have as an office manager. The aim is to protrude among the rest of the job candidates by presenting yourself as a solution to the company’s needs. This will not only earn you an interview but will also increase your chances of getting the job. Remember that an office manager position is considered a leadership position.
That means you need to highlight your leadership skills in your cover letter. Ensure that you read the job description to identify the skills you should include in your letter. This is because; those are the skills that your future employer is looking for in an office manager. Therefore, the hiring manager will focus on cover letters highlighting specific skills.
Some of the leadership skills you should include in showing the hiring manager that you can accomplish the roles and tasks that come with the position include:
- Computer skills
- Language skills
- Organizational skills
- Problem-solving
- Critical thinking
- Brainstorming
- Active listening skills
- Spreadsheets (Microsoft Excel and Google Sheets)
- Budgeting skills
- Presentation skills
- Public speaking skills
- Communication skills
- Interpersonal skills
In this article, you will learn more about the essential elements of this type of cover letter and the tips you should observe to make it appealing to the hiring manager.
Statistical insight: A survey conducted in 2020 involving 236 hiring managers and job recruiters suggests that 87% of hiring managers read cover letters.
Office Manager Cover Letter Templates
Following are the office manager cover letter templates that you can download for free:
What to Include in Office Manager Cover Letter?
Important details must be included when writing your cover letter to make the document appealing to the hiring manager.
Below is some important information you must include in your cover letter:
Demonstrate your enthusiasm
For an appealing cover letter as an office manager, you should start your introduction by expressing your enthusiasm for the company you are applying to. You can demonstrate your passion and interest in becoming an office manager by adding a personal touch in your introduction. It is all about blending your professionalism with aspects of your personality relevant to the job.
Ensure the hiring manager is briefly aware of the work you have been doing as an office manager in your previous workplace. This will interest them in reading your whole document to identify what you will bring to the company if they hire you. Remember, your introduction should be convincing enough to determine whether the recruiter will read it or toss it aside.
Represent your ability to multitask
An office manager is a position that comes with a lot of responsibilities. That means you must prove to the hiring manager that you can effectively multitask and still be productive at the office. Ensure that you successfully handle numerous tasks, such as managing coworkers, emails and phone calls while scheduling and attending meetings.
Quantify your experience
Once you have established your multitasking abilities, proceed to share your work experience in the cover letter. It is important to list a few accomplishments from your previous work that make you an effective and qualified office manager. The best way to make an impression in this section is by quantifying your experience. Include complex numbers that will back up your claims as a result-oriented individual.
Highlight your leadership skills
Since an office manager position is a leadership position, ensure you finalize your cover letter by highlighting your leadership skills. The hiring manager will need to know if you have the right leadership skills to maintain a positive work environment, keep employees motivated and handle daily office operations. This section describes how your leadership abilities will encourage those around you to work harder and achieve the organization’s goals.
Office Manager Cover Letter Template
[Your name]
[Your full address]
[Your phone number]
[Your email address]
[Date]
[Recipient’s name]
[Recipient’s title]
[Company’s name]
[Company’s address]
Dear [Hiring Manager],
With interest in the vacant [name the job position], I am writing this letter to [demonstrate your enthusiasm]. I am eager to apply for this position as [state your passion for the company]. Also, being hired here at [name of the company] is beneficial to me as [show how the position aligns with your career goals].
With my [mention your experience level], I am capable of [mention your multitasking abilities]. While working at [mention your previous workplace], I was tasked with [mention your responsibilities], which I handled effectively alongside [represent your ability to multitask].
Also, while at [mention your previous workplace], I managed o [highlight your accomplishments and experience]. This meant increasing [quantify your experience] regarding productivity at work.
From the job description, I believe that I am the right candidate for the job. I believe that since your company is looking for a job candidate who can [mention the leadership qualities required], my leadership skills make me the most qualified for the [mention the job position]. I am capable of [highlighting your leadership skills].
Please feel free to contact me for more discussion. Thank you for your time and consideration.
Sincerely,
[Your signature]
[Your name]
Office Manager Cover Letter Sample
Chelsea Richards
234, Under Avenue
666 666 6666
19th September 2022
Fredrick Lawson
Hiring Manager
Artistry Inc.Â
6373, River Road
Dear Mr. Lawson,
I am writing this letter regarding the vacant office manager position at Artistry Inc. I am passionate about the job and utterly excited about working here. Artistry Inc. prides itself on nurturing employees and shaping young talents into great leaders. With this in mind, my career goals and your organizational goals align, making me the most suitable candidate for this position.
Not only will I benefit from the company by sharpening my skills and gaining more professional experience, but the company will also greatly benefit from my unique abilities and experience. I know that the office manager position comes with many tasks and responsibilities. However, I pride myself on being able to multitask and manage my time effectively. For example, I oversaw a team of ten group members in my previous company to finish a project while completing all my departmental tasks.
Apart from that, my five years of experience is precisely what the company needs for the office manager position. I have worked in private and public spaces, which means I can apply my vast knowledge and experience once hired as an office manager. In terms of experience, I:
Together with my team, responsible for up to 100 phone calls, 6 meetings, and lots of emails from customers per day
Trained new employees and internees
Implemented a new project management system to improve efficiency and productivity at work by 23%
Keeping in mind that an office manager position is a leadership position, I believe my leadership skills and abilities will significantly contribute to the company’s success. In addition, I am well-equipped when it comes to problem-solving skills, critical thinking skills, communication skills, budgeting, and organizational skills.
I believe that my abilities, skills, and experience make me suitable for the office manager position here at Artistry Inc. Please feel free to get in touch for an interview where we can further discuss more details about my qualifications. Thank you for this opportunity.
Sincerely,
[Your signature]
Chelsea Richards
Tips for You
To ensure you have a formal yet enticing cover letter, here are some tips you should observe as a job candidate applying for the office manager position:
Maintain a professional style
Ensure that you maintain a professional style of writing. For example, a cover letter for an office manager position is formal, which means that you should use the standard business style and a professional tone. This way, the hiring manager will consider you as a serious and reliable job applicant. Therefore, using the provided template as a guide when preparing your cover letter is beneficial.
Keep it concise
Since hiring managers are busy individuals with various application documents to read, ensure you make your cover letter concise. A brief cover letter will entice the recruiter to read the entire document. Ensure your letter is one page long, about 300 to 450 words. Such a cover letter can be easily screened without wasting the recruiter’s time.
Format your cover letter properly
Apart from observing a professional tone, your cover letter for an office manager position should be appropriately formatted. Your format should be neat and eye-catching, as this will entice the hiring manager to review the content. When formatting your letter, try to break the boring paragraphs by incorporating bullet points that increase readability.
Edit and proofread
Finally, it is crucial to edit and proofread your cover letter. An office manager position is an important post that requires you to be organized and productive, even under pressure. This means that grammar, spelling, and punctuation mistakes will make the hiring manager think that you are incapable of being in a leadership position.
Therefore, ensure you review your letter and correct any mistakes before sending it. Then, again, you can ask for help from a colleague, family member, or friend.
Fact check: Including a cover letter in your application documents is crucial as it makes a difference. A cover letter will allow you to narrate and give life to the details in your resume. With that extra page of information, you can share more details about your skills, experience, and passion for the office manager position by focusing on how these qualifications make you a suitable candidate.
Frequently Asked Question
How does your resume measure up?
Your resume measures up to your cover letter by providing more details about your skills, experience, qualifications, and abilities as an applicant applying for the office manager position.