A letter of introduction is- just as the name implies- used to introduce one person to a friend or professional colleague to another person or group of people. There are various reasons why you may want to write a letter of introduction, including;
- When you are introducing one colleague to another
- Introducing your clients to a customer
- Introducing a job candidate
- Introducing a new team member
- Introducing a freelancer to a contractor
A professionally drafted letter of introduction can help give people the and information they need when meeting someone new. A letter of introduction can help move projects forward, connect someone to gain new skills, onboard a team member and more.
How to Write an Introduction Letter
Regardless of whom you are introducing, there are a few common elements that you should incorporate in your letter. When drafting your introduction letter, make sure that the information you include in the letter will be helpful for both parties. Ensure that the letter is clear and direct to the point. Most people have only a short time to go through email correspondences, so you must ensure that the letter is as brief as possible and that it covers all key information.
When writing your letter of introduction, make sure that the following information is included:
Write a greeting
Greeting opens an introduction letter thoughtfully. Write a short greeting and include their name on the first-line proceeded by a friendly start. For example:
Hope you have a great day!”
Why are you writing?
Next, provide a brief explanation of why you are writing the letter. Provide the necessary context that will help the recipient understand why you are looking to introduce someone to them and why you are specifically introducing the person to them.
Name of the person being introduced
When writing an introduction letter, you must be keen on the name of the person you are introducing. Make sure to write their first and last name and include any important titles that may help the reader identify them easily.
Explain their role
Provide a brief description of the position and function of the person you are introducing. Include their title, then provide a summary of what they do and how they have been successful. For example:
“Maxwell is the human resource representative that supports the employee and remuneration department for all our branches. He has been influential in developing streamlined processes that have seen the reduction of payment time by 80%.”
How will the relationship benefit them?
Next, provide a brief explanation of how and why you are introducing the person to them and how they will benefit in knowing each other. For example, they could find the other’s expertise helpful in their line of work or could be working closely in the future.
Include their contact information
It is always important to include all the information that will enable the relationship to be ignited. If you are emailing, it is recommended to “CC” the person you are introducing and include any other contact information about them.
Next steps or necessary details they should know about
Conclude your letter with any actions that you, the recipient or the person being introduced need to take. Make sure that you are clear by ensuring that you reference the person you are speaking to by name.
Conclude your introduction letter with a professional sign-off and then include your title, full name and contact information.
Sample: Letter of Introduction
Introduction on behalf of someone else
Hope you are doing well. I would like to introduce Michael Robertson. He is a freelance content writer who specializes in writing for security start-up firms with expertise in blockchain and cryptocurrencies. I have known him for the last four years, and I have done several projects with him. He truly is gifted in what he does.
He is interested in joining your firm, and I thought it might be useful if you two met. You can check out his portfolio at www.michaelrsons.com. I have cc’d him here, so you two can have a chat. You can also reach him at (888)628826
Introduction on your behalf
My name is Mary Kyler. I am a freelance content writer with five years of experience writing for security exchange firms with expertise in blockchain and cryptocurrencies.
I am a great fan of your work, particularly the project your firm worked on with the XYZ security agency. If you have the time, I would love to chat with you about the basics of content writing in a firm setting and whether there are any potential job opportunities with yours.
If you have time to talk, you can reach me at (888)1718877. You can also view my portfolio at www.marykylerrtrtr.com
Thank you for your time.
Samples & Examples
A well-written letter of recommendation will not only propel the start of a great relationship but also help you find a new job or acquire a new client. This might be a life-changing opportunity for you or the person you are introducing, so make sure that after drafting your letter, you through it to ascertain that it is free from errors. There is nothing worse than seeing a glaring spelling or grammatical error made by a professional.