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Address Label Templates [10 Free Templates]

A good feature of Microsoft Word is the function of making labels, which helps you to organize products or correspondences that need to be organized physically. With this feature, you can repeat some text on the screen without writing more than once, creating a batch of different labels. The Word lets you print multiple labels on the same sheet of paper quickly, creating a table and replicating the same text in each cell. Few people know, but there is an automatic way to do this, which requires much less time.

What is an Address Label

Address labels are adhesive stickers usually placed on products that are sent for shipping and delivery, such as boxes, envelopes, crates, and other parcels. Retail stores and mail-order businesses often use address labels to provide their clients with convenience regarding their information.

In the current competitive marketplace, business owners need to develop an edge to stay ahead of their competitors. Adding a professional touch to your product packaging using customized address labels will help you elevate your brand’s image, and it can make all the difference in marketing. Moreover, an address label can be one of the elements that will differentiate your product from others in the market by providing your customers with a better experience. As such, whenever you send a package to a client, include an address label that contains all the necessary information relating to the receiver to ensure it reaches them. Besides, include the sender’s information, such that in case of anything, the package can be returned to your business safely.

Usage of Address Labels

Address labels are used on packages shipped to another business, individual, or entity. They are a quick and straightforward way of providing the mailing company with information on where the package is coming from, whom it is intended for, its destination, the ZIP code, the city and state, the country and how the package should be handled during transit. Instead of handwriting the sender and receiver’s information on parcels, most companies usually opt for printed address labels that are easy to read and guarantee safe delivery of shipments to the intended recipients. Address labels may also be customized to include information other than the address itself, such as the company logo and slogan, which is an excellent strategy for showing off its brand.

Sizes of an Address Label

Address labels come in different sizes and shapes, depending on their use. The primary consideration for designing address labels is their placement on the package. The size of the label should be neither too small nor too big. It should easily fit in the form of a shipping label so that it does not take too much space and the name and address of both the receiver and the sender are visible. If you need to create standard rectangular-shaped address label templates for your business, you can consider sizing them as per the following standard dimensions:

  • 1.75” x 0.5”
  • 1.75” x 0.666”
  • 2.625” x 1”
  • 2.83” x 1”
  • 4” x 2”
  • 4” x 3.33”
  • 8.5” x 5.5”

Creating Address Labels in Word

Step 1:

Open Word. At the top of the page, click on “Mailing” and then on “Labels”.

label 1

Step 2:

Write in the text box “Address”, the text that will be printed on the labels. It can be an email address, a name, whatever you want. To change the color of the text, font, or alignment, select the text, right-click, and choose the desired option.

label 2

Step 3:

This step is for those who want to print just one label. If you want to print several on one page, go to Step 4.

In the Envelopes and Labels window, there are two options for printing: “Full page – same label” and “one label”. The first option will print a giant label, the size of the page. The second will print a regular size label, in the table cell that you specify in “Row and Column”. Read Step 6 to better understand how the table works.

label 3

Step 4:

To print multiple labels per sheet, click on the “Options” button. A new window called “Label options” will open.

Step 5:

In the “Product number” list, choose the option with the label size that is right for you. The dimensions of the label are given to the right of the list. For example, the “1/2 Letter” option prints a single half-letter-size label (13.97 X 21.59 cm). The “30 per page” option creates 30 labels of the same size on A4 paper, and so on. When there are two options of the same name, it means that one creates labels vertically and the other horizontally.

label 4

Step 6:

Having chosen the number of labels, click “Ok”. You will be returned to the “Labels” window;

Step 7:

Click on the “New Document” button. Word will generate a text document with your labels. Note that it is a table, and each label is a cell;

label 5

Step 8:

If you are satisfied with labels without images, just select File> Print, and the job is done. If you want to add a graphic resource (an image or some visual ornament), click on the Insert tab at the top of the page and choose the type of graphic resource you want (Image, Clip-art, etc.);

label 6

Creating Labels in Batch

  1. Go to File> New using Template … or open Word from scratch;
  2. In the search box, look for a label;
  3. Select the appropriate template for the number of labels you want to create;
  4. A new document will open with the template you chose, look:
  5. Now, to customize them all at once, search for YOUR NAME or the name that is repeated on the labels;
  6. In the search box, click on the magnifying glass and then enter  Replace ;
  7. In the Find and replace box, put the name you want to put in the second field;
  8. Do the same for Address, City, Zip, or any additional information you have on the label you use.

Address Label Template

Generally, address labels come in different shapes and sizes, and business owners can create their custom address labels using pre-designed address label templates that are usually available online. Some companies may also choose to create their labels by importing information from a database and having them printed by a professional printing company. Regardless of the specific method you choose to make your businesses’ address labels, you must use high-quality materials that ensure that the label’s text is clear and readable.

Free Label Templates (Word)

To help you in creating address labels, we are offering a FREE editable templates to use and print!




address label template google docs

shipping label template

avery label template

label template 14 per sheet

address label maker

avery labels

address labels

free printable label templates

address label template google docs 01

    Tips for Making Effective Address Labels

    There are many valuable tips that you can apply when creating your address labels to ensure that they effectively serve your unique business purposes and needs. These include:

    Pick a suitable theme

    When choosing a theme for your labels, keep in mind that it should be simple yet stylish and attractive to convey your brand’s identity. With modern label printing machines and technology today, you can easily create address labels using any layout.

    Choose color wisely

    Choosing the right colors for your address labels is critical as it plays a significant role in influencing how your brand is perceived in the marketplace. Consider choosing colors that are limited to crisp and clean shades yet eye-catching for the customers and represent your business’s identity. For example, if you are in a business where quality and professionalism are an inherent value, it would make sense to use colors such as white, black, or shades of grey.

    The logo is a must to include

    In addition to all the essential information typically included in every address label, that is, the name and addresses of both the sender and receiver, the item being shipped, tracking number, etc. It is also advisable that you include your company’s logo. This stamps your brand’s identity, and it is a great marketing strategy.

    Make seasonal designs

    Getting creative with your address labels is a great way to spark up your business and make it stand out. Consider using seasonal designs if you need to put up a new marketing campaign in a specific season. For example, if you sell Valentine’s Day gifts and related items, consider making heart-shaped address labels as they are typically associated with this event. Another example is using Thanksgiving-themed designs for your holiday shipments.

    Balance the design and taste

    Always consider balance and taste when creating your address labels. Address labels that are too fancy or over-designed can be distracting or even repulsive to the recipients because of their complexity. Therefore, it is best to keep the design straightforward while ensuring that the information on the label is easily readable and clear. On the other hand, a label that looks too simple or bland can be considered unattractive.


    Address labels should always be proofread and edited before printing them to ensure that there are no spelling, grammatical or syntax mistakes. Moreover, make sure that the information on the label is comprehensive enough to ensure that the package reaches its intended audience or it can be returned to you when necessary.


    What are address labels used for?

    Address labels are used for mailing any parcel. They contain the names and addresses of both the sender and the recipient, ensuring the safe delivery of any mail to its intended recipient.

    What information does an address label contain?

    An address label usually contains the name of the sender, the name of the receiver, and their physical address, including the street name and number, Zip code, city and state, and the country. Address labels may also contain the sender’s company logo.

    How are address labels manufactured?

    Address labels are manufactured using various labeling machines, including the traditional label printers, dot matrix printers, laser printers, inkjet printers, and thermal printers. These labeling machines have different printing styles, resolutions, and sizes. In addition, the address labels are coated with a transparent protective layer resistant to water and heat and an adhesive on the attachment side to ensure the label sticks on anything during the manufacturing process.

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