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25 Best Volunteer Thank You Letter Examples | How to Write

Volunteers are worth a lot to us, our organizations, and our cause. They are worth their weight in gold. They dedicate their time and talents without any compensation, so it is important to acknowledge and let them know and understand that their contribution is highly valued. Showing them gratitude can go a long way toward accomplishing this goal, so it is worth taking your time to find the right words to express your appreciation.

For this, you need to write a volunteer thank you letter.

Sending volunteers thank you letters, notes, emails, cards, or letters gives them something that they can hold on to and read again, particularly when they are feeling a bit drained. The messages you send them can become a constant source of encouragement that gives them the boost they need to continue dedicating their time and effort towards your cause. By using the examples below, you will be able to get a general overview of how to word the volunteer thank you letters or email messages to your volunteers.

Volunteer Thank You Letter Samples

Following are a few volunteer thank you letter samples for different occasions:

Thank you to volunteers after an event


Thank you for volunteering and showing support and dedication to the event and planning committee for the recent auction fundraiser. With your support, this event brought in $40,000 that will go a long way in supporting Local Nonprofit’s efforts to ensure that every child has access to three nutritious meals every day. Local Nonprofit would have never been able to fulfill its mission of meeting the needs of the community’s children without the support and generosity of volunteers like you.

Thanks for all that you have done. Your willingness and to dedicate your time and resources are greatly appreciated.

Thank you


To a literacy volunteer

Dear Elijah,

I would like to thank you for the excellent job. I think you are doing with the kids you work with. They really respond to you, and I believe that’s probably due to your patience with them. I can see their confidence growing with each session you have with them, and their reading skills are also improving, even the ones that struggle the most. You have such an outstanding ability to meet each kid at their ability level and work up from there. The kids are so lucky to have you as their mentor, and s are we.

Thank you so much!

Thank You to volunteers that work directly with the less fortunate

Dear Mike,

The compassion that you are showing the people we serve is a great inspiration for us all. We have noticed how you treat everyone with kindness and respect, no matter what the situation is. We both know and understand how stressful it is for people who find themselves in need of the services we offer, and your words and actions go a long way towards helping them keep their dignity. We want to inform you that your effort hasn’t gone unnoticed.

Thank you for everything that you are doing.

To a volunteer who sorts and organizes donations

Dear Stephen,

Thank you so much for helping sort and organize all the donations we have received these past few weeks. We know and understand that it has been a lot of work, but you have done a great job keeping the inflow and outflow running smoothly. You as such a valuable part of our organization, and I hope that you know that.

Thank you so much!

Examples of Saying Thank you Directly

Whether you are giving a volunteer, thank you speech at an event, or you are talking to a volunteer one-on-on, the best way to let your volunteers know and understand that you recognize their effort is by speaking directly from your heart. It is important that you include the details so that the volunteer thank you letter sounds as sincere as you would like it to be.

To a volunteer working in a hospital

Mrs. Jane,

Thank you for your generosity dedicating your time and talent to the City Hospital. The work you do with the families and children of the cancer ward is invaluable. Several families have mentioned to me how your presence and kindness comfort them during the difficult situations that they are facing. Your volunteer work makes a huge difference in the life of patients and their families.

Thank you again for your dedication and hard work.

To a school volunteer

Mrs. Walker,

Thank you for volunteering to direct the school Halloween Play. The show was spectacular, and the kids really loved working with you. I understand it was much work on your part, but I don’t think anyone else could have done a better job. We are happy that you shared your talent with us.

To a volunteer meal provider


I would like to sincerely thank you for your meal donation to the families in the Food Initiative Program. You are doing more than just filling their stomach. You are showing them that there is good left in people, and that gives them hope. Sometimes, hope is what one needs to try and change their lives.

Templates of Volunteer Thank You Letter

Following are a few volunteer thank you letter templates that can be customized as per needs:

Free Volunteer Thank You Letter Template

Volunteer Thank You Letter Example

Volunteer Thank You Letter Sample

Volunteer Thank You Letter Format

School Event Volunteer Thank You Letter Sample

Volunteer Thank You Letter Word Format

Thank you for Volunteer Letter Sample

Volunteer Thank You Note Sample

School Event Participation Thank You Letter Sample

Participating Thank You Letter Format

Volunteer Thank You Note Wording Example

Thank Your School’s Event Volunteer

Volunteer Thank You Note Template

Thank You for the Use of Your Community

Example Thank-You Letter to Employee for Volunteering Skills

Volunteer Thank You Letter Sample

Thank You to a Volunteer After an Event

To a Literacy Volunteer

Volunteer That Sorts and Organizes Donations

Volunteer That Works Directly With the Less Fortunate

    Composing Your Thank Your Message

    You can use the above examples of volunteer thank you letter if they best suit your needs; however, finding the right words to thank anyone for their kindness and generosity is not difficult. All you have to do is clear your mind for some time and give yourself a few minutes to think.

    • Think about what your volunteers have managed to do for your organization
    • Focus on the specific areas they have shone
    • Note down some notes so that you don’t end up forgetting anything
    • Consider working in a volunteer appreciation quote
    • Write a rough draft and tailor the volunteer thank you letter until it reads exactly how you want it to

    When to Express Your Gratitude to the Volunteers

    It is always a fantastic idea to thank volunteers, but there are times when it is more appropriate. For instance, it is especially appropriate to have some words prepared for a volunteer event like dinner or a luncheon, as well as any other time you present a voucher with a gift to show your appreciation.  

    Always remember that volunteers are not the same as your employees. Their participation with your organization or cause is entirely voluntary. They can decide on whether to stay or walk away at any time without any loss to themselves, and that’s one reason why it is particularly important to communicate your appreciation. Volunteers are key to the success of nonprofits, so make sure that you take your time to thank them and remind them of how special and valued they are to you and your organization by writing a moving volunteer thank you letter.

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