You may have attended several Christmas parties but have never hosted one. When you attend a party, everything seems well-planned. However, you may not understand that hosting a Christmas party requires lots of planning. You need to send out “catchy invitations” to ensure the efforts in planning the party will not be wasted.
The beginning of December comes with a unique feeling. Most people attribute this month to a period of happiness and unwinding. However, many people do not understand the significance of Christmas parties.
One of the reasons for having a Christmas party is that it allows for bonding. Colleagues, friends, and family can come together, share meals, and toast to each other at the party. In addition, it is an excellent opportunity for people to meet, talk face-to-face, and share memories that will last until they meet later.
Christmas parties allow individuals to forget the weight of mundane activities and have fun. Many employees look forward to this event so they can enjoy themselves. Therefore, they appreciate an employer who arranges a Christmas party for them. Employers can also appreciate the commitment and hard work of the staff. This promotes unity, and the employees know they are appreciated.
Furthermore, meeting potential business partners and clients at the party will be an opportunity. A Christmas party goes beyond eating lots of food and having fun. It is a way to strengthen the bond between people. As a result, it significantly improves relationships between family and co-workers.
Christmas Party Invitation Templates
A Christmas party requires a substantial amount of planning and organization. In addition, depending on the number of guests, you may not be able to write an invitation for everyone. Therefore, we offer free downloadable Christmas party invitation templates. These templates will help you make the perfect invites in less time and with little or no stress. In addition, you can edit, personalize, and print the invites, which reduces the workload.
Significance of the Christmas Party Invitation
A Christmas party invitation is a means of requesting people to attend the event. As companies distribute flyers to promote their business, an invitation is also a way of promoting your party.
An invitation card is essential for several reasons. First, it provides relevant information about the party. In addition, it sets the tone for the party and sparks excitement that can be a determining factor of positive responses. Finally, your guests know their presence is honored and appreciated when they receive an invitation. Therefore, it is crucial to create invitations that will capture the interest of your guests.
Suppose you plan to host a Christmas party this year. This guide will cover everything you need to know about making the perfect invitation. In addition, we provide invitation templates that you can customize, print, and distribute to your guests.
Steps to Create Perfect Christmas Party Invitation
The invitation is a crucial part of the party. You could organize an extraordinary Christmas party, but it could go downhill if there is a problem with the invitation. Therefore, we have carefully shortlisted these steps to help you write a perfect party invitation:
Step 1: Choose an invitation format
The first step to creating a perfect Christmas invite is to decide on the format. Thanks to modern technology, there are various formats for a party invitation. For example, you could use the traditional method of sending cards to your guests’ mailboxes. On the other hand, they could be hand-written or printed invitations customized to carry the spirit of Christmas.
However, many environmentally friendly people will prefer to send E-vites. They could send the party invitation via texts, emails, or social media messaging.
Step 2: Decide the date and time
Before writing a Christmas party invitation, decide on the date, time, and location. These are essential details that should be taken care of in the planning stage. In addition, please pay attention when writing them so they will be hard to miss.
Step 3: Write the wording for your Christmas party invite
Irrespective of the means of sending out the invite, the wording is crucial. Your words should reflect Christmas and bring smiles to the reader. Do some research and get Christmas quotes, messages, or images that you can include in the invite. One of the best ways to captivate your guest is to give your party a luxurious name that fills them with anticipation. Suppose you are planning any unique activity for the party. You could drop a hint in the invite to make them more interested in attending the party.
Step 4: Print the invites
After writing the invitation, you can print it. You can design the cards with glitter or attach small wreaths at this stage. Alternatively, you can download and customize our free templates. For example, suppose the party is small, and your guest list is limited. Then, you can design DIY Christmas cards.
Step 5: Send out the invitations
The last step is to send them out. After all, what is the point of writing the perfect invitation if no one receives it? Gather your guests’ home addresses and send the invitations. You could have a logbook where you mark the names of those to whom the invite has been sent.
Elements of Christmas Party Invitation
When writing personalized invitations, the wording may differ slightly. However, you must not neglect some elements. These elements form the core of the invitation so that they are relevant, helpful, and meaningful to the guest.
Therefore, you need to understand these elements to write the ideal Christmas party invitation. Whether you send traditional card invites or E-invites, you need these elements:
Theme of the party
You should have selected a theme for the party during the planning stage. The theme of the party should be the center of your invitation. It influences the style and tone of the invite. Therefore, the guests can have an idea of the kind of party they should expect from the theme. For example, when you write “Naughty Christmas Party,” the guest will guess it is a party for adults only.
Stock images
Pictures are great tools to convince your guests to attend the party. You can choose stock images that show people having fun at a party. Alternatively, you could include images from past parties to incentivize people to attend your party. Therefore, it is best to choose images that can evoke fond memories. Pictures are the best way to preserve memories. In addition, you can use them to encourage prospective guests.
Date, time, and location
Your invitation card is incomplete without the party’s date, time, and location. The decorations, glitter, and bells are essential for aesthetics. However, the date, time, and location are crucial details. Therefore, ensure they are visible and written boldly to avoid confusion. The worst case is getting several calls from guests who cannot find the party’s location.
Dress code for the party
Since it is a Christmas party, there may not be a dress code except for business-class Christmas parties. Alternatively, you may include green, red, and grey as the party colors. However, it is great to have a dress code if you have a specific theme you need to match.
Directions and parking information
We have mentioned the importance of including the location of the party. However, the guests may require you to include directions as well. The guests may be unfamiliar with the location, so dedicate a part of the card to provide directions. This could be in the form of a map highlighting landmarks they should look out for to ensure they travel in the right direction. Alternatively, you can send them a QR code.
In addition, you may include parking information on the invitation. Inform your guests of parking arrangements or restrictions so they can be prepared. You do not want your guests to be greeted with parking difficulties on arrival.
Christmas lunch/dinner menu
The invitation aims to cover essential details for a successful party. Christmas lunch/dinner menu is an important component. For example, many people attribute parties to free food and drink. However, suppose you want everyone to bring a drink. Then, you can include a message like, “Bring your bottle, thanks!” Alternatively, if you want the guests to bring dessert, you should indicate it when writing the invite. However, you can also indicate when you plan to provide enough food and drink. For example, “Prepare your taste buds for the best Christmas turkey and drinks you have ever had!”
Entertainment
A party without entertainment is like a wedding without the bride or groom. Therefore, it is best to prepare fun activities to make the party unforgettable. You could give some hints regarding the games prepared for the party. Activities such as gift exchanges, a gingerbread house competition, or a pin the tail on the reindeer competition can be arranged. Suppose you invited a band or a singer. You can say, “I am so excited for you to see the surprise I planned for the party.”
RSVP
You must have seen the word “RSVP” on invitations. It is an abbreviation of a French phrase, “répondez s’il vous plait,” which translates to “please reply.” When you add the RSVP section, it allows you to identify the number of guests present at the party.
In addition, you can include an RSVP deadline so that the guests have enough time to decide. For example, RSVP by December 15. In some cases, the RSVP means “regret.” Therefore, the guests should only reply if they cannot attend the party.
Your name
Another crucial element of the Christmas party invitation is the sender’s name. Remember, it is a festive period. Therefore, people may get various invites to different parties. Therefore, it is essential to state your name on the invitation. Whether you are emailing it, sending it by mail, or distributing the invite by hand, do not forget to include your name.
Tips and Tricks for Writing Christmas Party Invitations
With the dawn of the first day of December, you are closer to the anticipated Christmas party. Invitations and planning are two essential parts of a Christmas celebration.
The thought of writing the perfect Christmas party invitation can be stressful. Therefore, we have compiled some tips and tricks to help you make the best Christmas party invitation:
Be creative
The first tip in writing a Christmas party invitation is to be creative. Always remember that you are writing an invite, not a command. Therefore, avoid rude words. A guest may not be interested in attending your party if they are uncomfortable with the tone of the message.
Be creative with the wording, so they are persuasive and not pushy. For example, instead of writing, “Christmas Party at the house, be there by 5 pm and leave your kids at home”, your wording could go like this:
“We are delighted to invite you to the Christmas party at our residence. It starts at 7 pm, and we would be honored by your presence. This will be a great time to take some break from mommy and daddy duties to have fun.”
Your choice of words can determine the turn-up at your party.
Make the invitation stand out
Do not be surprised that your guests receive several invitations for a party during the festive period. Therefore, your invitation may get lost in the mail. One trick to ensure that your invitation stands out is to use accessories like glitter, gift boxes, candy canes, and sequins. As a result, you can be sure that the invitees open the invitation and will respond promptly.
Personalize your invitations
A crucial tip to writing an invitation is to personalize it. Chances of getting a positive response increase when the invitation seems thoughtful. Therefore, the invitation should contain your name and the recipient’s name.
Keep it simple
The basic rule that governs crafting a party invitation is simplicity. Keep it short and sweet. Go straight to the point and ensure the font is presentable. Avoid using complex words to ensure the guests can easily understand the message.
The invitation reflects the occasion
Like any other party, the invitation should indicate the occasion. Do not opt for a regular invitation card. Instead, choose a card that reflects the season. Alternatively, you could attach bells, small wreaths, or ribbons to the invitation.
Include all the relevant details
An invite is incomplete without including necessary details such as date, venue, time, and dress code. Therefore, be sure to mention these details clearly to avoid any confusion. You can highlight them in bold so they are hard to miss.
Pay attention to type and style of words
The tone and style of the message are other crucial aspects to consider. Suppose it is a formal invite. It will have a different tone and style from an informal invite. For example, you may begin the invitation with a Christmas quote.
Provide a map
Another tip that increases the chances of your guest turning up is including a map. This helps to remove any unease regarding travelling to an unknown location. In addition, it ensures your guests arrive on time and are not stressed by trying to find their way.
Be specific about the invitees
Specificity is another trick you may need to rely on when writing an invitation. For example, if your Christmas party has a theme or a requirement, specify it. You do not want some guests to arrive in the wrong attire. Alternatively, you would not want kids present at a party. Be specific about the category of guests you want at the party, family, singles, adults only, etc.
Follow up after sending invitations
Finally, after sending the invitations, you can check to confirm whether the guests received them. The follow-up is a medium to confirm tiny details they may have overlooked. For example, you could remind them to bring a date or dessert.
Frequently Asked Questions
When is the best time to hold the party?
Christmas is a magical time for children. However, adults still have to go to work on most days of the festive month. Therefore, the best time to hold the party is Friday or Saturday. However, you may want to avoid scheduling the party on Sundays because the adults may need to go to work on Monday. In addition, many attend church on Sundays or prefer to spend time with family.
When is the best time to send out the invitation?
There is no universal rule to sending out invitations. However, invitations are usually sent out three weeks before a party.
You want to send invitations early so you can make appropriate adjustments. In addition, you can send E-vites through email, WhatsApp, or text messages. Alternatively, you can send the invites to their emails if you have the home address of your guests.
Who should you invite?
Who to invite to your Christmas party lies entirely up to you. The most important questions to ask yourself are: Who do I want at my party? Whom do I not want at my party? Christmas is a period of sharing joy and love, so you do not want to invite anyone who will sour your mood.