Whether you are selling a product, offering services, accepting payments, or receiving donations, it’s always important to track the flow of the goods/service with ease. Companies, whether big or small, are always expected to issue their customers with a receipt after every transaction. This helps them get information about the transaction that just took place. In the same way, when a delivery has been successfully made, the recipient should send a delivery receipt to the sender.
A delivery receipt, therefore, refers to a document that confirms or acknowledges the delivery of an object, message, or order. Often times, the document does contain the descriptions of goods an individual buys as well as their corresponding price tags. While some companies prefer attaching the delivery receipts with the goods in transit, others simply send it upon delivery.
What to Include in a Delivery Receipt
When sending an order or service to the buyer, the company should always ensure that all the necessary information is included in their delivery receipt. This is because missing out on any important information can cause inconvenience. Therefore, a standard Delivery Receipt should contain the following components:
- The name of the company or individual sending out the delivery.
- The address and the contact information of the sender.
- A detailed description of products/services being delivered.
- The cost of each product/service being rendered out.
- The date in which the delivery is to take place.
- Signature of both the selling company and the buyer.
What are some of the different types of Delivery Receipts?
Well, one thing you need to know is that there is more than one type of delivery receipt. Each of these types varies mainly due to the type of goods/service being delivered. Again, the different types of receipts contain different types of information, as discussed below:
Food Delivery Receipts
The Food Delivery Receipts are those receipts that are delivered by food industries. If, for instance, an individual order for a given quantity of food, he or she will be served with a food delivery receipt. Usually, these cases are more common when one is throwing a party and would want a banquet for a special event. A Food Delivery Receipt often contains information such as:
- The names of different foods and drinks ordered and their corresponding prices.
- The amount of each meal ordered.
- The name of the company
- The time of food delivery
As a general rule, individuals ordering food should confirm the delivery receipt to ascertain that the foods delivered are the exact ones ordered.
Goods Delivery Receipt
This type of delivery receipt is the most common among many business people. This is because when transacting, people often want to be sure that the type of materials they are receiving are the rightful ones. Also, they want to be certain that the delivery is of top quality and not counterfeit or substandard in any way. Generally, the Goods Delivery Receipt works with all types of goods and may contain the following information:
- The details of the delivery company/individual.
- The make, model, or details of the goods being delivered.
- The date of delivery
- The details of the recipient.
Glasses Delivery Receipt
Glasses are highly fragile. Therefore, they need to be transported with the utmost care and diligence.
Whether you are expecting a new pair of glasses or lens, it’s important that receive glass in its rightful type and condition. Should you receive your glasses with cracks or inconsistency, you will have to decline the delivery right away. Generally, this type of delivery receipt should contain the following information:
- The feature of the glass
- The shape of the glass
- The grade of the glass
- Type of lens and frame, among others.
How to Write a Delivery Receipt
Now that you’ve known what to include in your Delivery Receipt, writing one shouldn’t be difficult. If you want a ready-made receipt, you can go ahead and download our free Delivery Receipt templates here. Our templates are flexible and easily customizable.
If you want to write a receipt from scratch, the following guides will help you:
At the very top of your document, you need to write the company name, address, phone number, and website. This should then be followed by the date and the receipt number for record-keeping purposes. Note that the receipt number is often unique with each item.
This section will contain all the information concerning the goods or services being delivered. Describe every item while including their cost. Also, include the names addresses, and contacts of the recipients of the good.
Summary of charges
Here, you will clearly state the summary of all the costs that will be/was made. Note that the terms of payment should be made clear and agreed on by both parties. Payments can either be made through credit cards, checks, hard cash, among other options.
Space for comments
Make sure you leave some blank space for additional comments either by the buyer or the seller.
At the end of your delivery receipt, you need to leave some space for the delivery person and the recipient to append their signature. This will act as an acknowledgment that the delivery has been received by the rightful person. More importantly, the signatures act as legal proof that both parties (buyer and seller) have finalized the transactions.
Uses of a Delivery Receipt
One of the main uses of the delivery receipt is tracking. With the receipts, most companies find it easy to track various transactions through their history.
The other important use of the delivery receipts is that they serve as clear evidence of transactions. Therefore, they can be used to settle any problem that would erupt out of a transaction.
Lastly, it is used to formally acknowledge a successful delivery.