A complaint letter is a letter from one person to another person explaining what and or why a service or product went wrong or failed. It’s normally from the Consumer to the the provider, whether it be an actual person, company or an organization. Normally it has the goal of making the issue known and to resolve a problem or inconvenience caused by the action, product or service. Complaint letter templates can assist you with outlines of writing a complaint letter.
Under what circumstances would we want or need to use a Complaint letter?
What if we went to a restaurant, had extremely bad service or were mistreated by the waiter or staff? What would we do about it? We could write a complaint letter to the restaurant owners explaining the situation. What if we worked in a factory or a bank and there was another employee stealing money, time or equipment? What would we do about it? We could write a letter of complaint to the company, bank or factory owner explaining the situation. If we don’t write a complaint letter, this issue could keep going, get worse and even perhaps affect our work, or even worse, someone else, or ourselves could get injured or even killed.
So let’s say one of the above scenarios took place, and we realize we need to write some kind of a complaint letter. What do we write? What do we say? Who do we write to?
Some people don’t like or have time to be writing a complaint letter such as this, especially when they are busy working, and taking care of their families. Also check approval letter formats.
That’s why we have made Templates or Standard letters that are basically designed to meet each of the potential situations that could require a Complaint Letter, you just add the details pertinent to each case.
Let’s have a look at some of the different ideas for complaint letters:
Employee Complaint Letter Templates
A Complaint letter from an employee to their Boss or Manager, stating the problem or situation that happened at work.
Customer Complaint Letter Template (for purchased products)
If you purchase a product at the store and you realize there is a problem, or the product is damaged, you can send a Customer Complaint Letter.
Noise Complaint Letter Template. (friendly letter to a building in the neighborhood)
If you live in a neighborhood where there often is too much noise, especially late in the night or early in the morning, you could us this template to write a complaint letter.
Service Complaint Letter Format (for any purchased service).
If you purchased a service like cleaning your house or apartment, or any other service that wasn’t adequate, you can use this template to write a service complaint letter.
Employee Complaint Letter to HR about another Employee’s behavior.
If an employee needs to write to the HR Department about another employee’s behavior, habits, etc, They can use this template.
Medical Complaint Letter Template PDF (for unsatisfying treatment)
If you have to have some kind of Medical treatment and for some reason or another It wasn’t satisfactory, there was negligence by any of the Medical staff, then you can write a medical Complaint letter with this Template.
Insurance Complaint Letter Templates
If you have a problem with your insurance company- for example, they won’t pay out your house or car claim or something similar, you can use an Insurance Complaint Template.
Restaurant Complaint Letter Templates
Perhaps an unhappy consumer is dissatisfied with the food, service or atmosphere in a restaurant and wishes to send a letter of complaint to the manager.
The benefits of using complaint letter templates are very obvious, and when kept for our records may even help in the future if any legal or insurance action is required.