16 Best Preschool Newsletter Templates (Word | PSD)

The preschool newsletter is created and designed to keep the parents updated about the school’s activities. It contains information about important learning activities, events, and the general progress of the students. If you have a facility for preschool children, a newsletter is necessary as it allows you to engage with the parents directly. As a result, the parents remain connected and involved in most classroom activities and events, like meetings and volunteering.

A preschool newsletter should be accurate and informative. Therefore, if you want to create the perfect preschool newsletter, you can use our templates. You can access and download these templates for free from this website. Moreover, these templates can be customized to meet all your requirements. 

Importance of Preschool Newsletter

A preschool newsletter is a significant communication tool between you and the parents. The information provided in the newsletter should convincingly answer parents’ questions about the school’s activities and events. It is a means to improve parents’ engagement in the different activities at the preschool to enhance and improve their children’s learning abilities.

Furthermore, the newsletter is crucial in informing the parents of any critical changes in the administration. 

A neatly prepared newsletter will make it easier for you to convey relevant information to the parents. Proper communication will significantly improve parents’ involvement in their children’s learning process.

Here are steps to follow before preparing a preschool newsletter:

Select a feasible medium

Find a proper channel for distribution. You can choose a printed format or a digital format. Note that every recipient has their preference on how they would like to receive the newsletter. Therefore, it is a good idea to use both the email and printed versions.

Determine the publication frequency 

You must choose a suitable frequency for the publication of your newsletter. You should choose a frequency that ensures you have sufficient content for publication. If you choose a very short frequency, it is possible that there is not much content to share and the newsletter becomes boring.

Creating newsletters has become a digital process. Therefore, publishing and sharing the information with the parents is easy. Once you determine the frequency of the newsletter, you can find publishing software that will make creating and sending the newsletter effortless. You can use software like Core Draw or QuarkXPress to create and publish your newsletters.

Plan your content strategy

You must pay attention to the content you include, and it should perfectly complement your target audience. Hence, it would be best to describe the activities and upcoming events in the nursery.

Additionally, the newsletter should also provide details of the milestones the students have achieved over a certain period. In other words, your content strategy should allow you to communicate and share important information with the parents regarding their children’s academic development.

Select a suitable preschool newsletter template

There are different preschool newsletter templates that you can use. However, you must select a suitable template and use it to pass information to the parents. It should complement the readers and match the information to be included in the newsletter.

Your newsletter should include the following information to ensure that you have an exciting and informative document for the parents:

Add logo

Put the logo and brand on the newsletter. Use the same fonts and colors as on your website and other marketing materials. This helps to maintain your brand as an institution.

Include a calendar of upcoming events

The next step is to add a calendar of upcoming events, such as picture day, show and tell, or even parents’ date night. Whatever the event, ensure that you include a calendar, as it quickly arranges the event’s details and can be reviewed as a reference point.

Add photos

Adding photos of children in action is also crucial, as this is always of interest to parents. Share pictures of the children while they are playing or learning while participating in an educational activity.

Include the menu of snacks and meal

You can also include the menu of the children’s snacks and meals. Parents will appreciate knowing what their children are eating at preschool. Provide details of the food and how the parents can maintain the same nutrition at home. You can also inform the parents how their children’s meals are prepared.

Build a community

Keep in mind that as children at preschool become friends, their parents also start forming bonds and creating a larger community. You should foster this community by including helpful resources in your document.

You can welcome new families to the preschool, share details of community events, or advertise the trips that involve students and their parents. You can also include social media links for the parents.

Include reminders about any policy changes

You should also include policy reminders in the newsletter. This information should be placed either on the front page or somewhere the parents can see it. Inform the parents of any changes to policies, such as the pick-up times or dress code.

Mention any highlights from that month

You should include any special events or significant accomplishments that involved the students in the previous month in the newsletter. Such highlights allow parents to celebrate their children’s milestones. This can include what the students have already learned and will learn in the next month.

Add some useful tips for parents

It is thoughtful to add some parenting tips. These tips are targeted to help parents cope with the changes in their kids’ lives. You can include small sections like ‘Secrets to raising a happy child’ or ‘Ways to stop a tantrum.’

Provide administrative updates

You can use the newsletter to inform the parents about any administrative changes. This may include scholarships, volunteering opportunities, and other changes in the school’s operations.

Include information to help with learning

Finally, you can include some content for parents to use when guiding their children’s play and learning activities at home. This can include developing the preschoolers’ cognitive, physical, and social-emotional skills. The content can also include suggestions for activities parents can encourage their children to participate in. They include: how to read with their children, manage challenging behavior, or encourage their children to share about school activities.

There are some tips that you should observe when preparing your newsletter. These practices guarantee that you will have an informative and entertaining document.

Some best practices you should consider for your preschool newsletter include the following:

Make a personal connection

At the beginning of your document, include a personal note to the parents to help develop a personal connection. This means you can easily contact the parents, even if you do not see them often. In addition, you make it easier for parents to communicate with the school if their child has an issue or if they have feedback regarding a particular matter.

Proofread the newsletter

Always proofread and edit your newsletter before sending or publishing it. Ensure that you correct any spelling, grammar, and punctuation mistakes. To ensure you have a properly written document, you can ask for help proofreading the document.

Involve others

It is important to involve others in the preparation of your preschool newsletter. You can involve the children, staff members, and parents. Children can be asked to showcase their artwork, teachers can provide information or help distribute the newsletter, and parents can share their feedback with the school.

Share it regularly

Once you start distributing a preschool newsletter, you need to remain consistent. Decide how frequently you want to share it, set a reminder, and never miss the deadline to distribute it.

Optimize it for mobile phones

If you are sending it through email, make sure it is optimized for mobile phones. Most parents are likely to read it on their smartphones. That means using an appropriate font and single-column format etc. 

Set expectations

Announce what would be included in the next issue of the newsletter to increase enthusiasm among the parents for it. Also, this way, everyone knows what to expect in the next issue.

Make your newsletter engaging

You should make your document engaging and appealing to your audience. Use colorful graphics and designs to make it visually attractive. Focus on your brand and include pictures of exciting activities at school. You can also make it more engaging by including links that lead the parents to your website, blog, or social media accounts.

Include special offers

Especially with digital newsletters, you will want more parents to subscribe. You can achieve this by including special offers regarding your preschool, such as information about promotions, discount referrals, or gift cards. This will entice the parents to subscribe and read the newsletters to find these exclusive offers.

Keep it brief and simple

Make sure your newsletter is brief, with a maximum of 2 pages. This makes it easier and faster for an audience to read the entire document. In addition, they are more likely to access all the important information provided rather than getting bored with a lengthy document. Also, ensure your document is properly formatted and gives an organized appearance. That means you should reduce the irrelevant details.

Be open to feedback

You must always be open to feedback from the parents. You can achieve this by being transparent about the information about the school, such as classroom operations or any issues and complaints. This way, you can encourage parents to also give proper feedback. 

Schedule it for the best time

If you are sending it via email, ensure that you schedule the preschool newsletter for the best time that it will likely be opened and read. The best time is Tuesday through Thursday mornings or early afternoons. However, it will still depend on the family. You can conduct a survey and find the time and day that are most suitable for most parents. 

Whether weekly or monthly, your preschool newsletter is a great way to share information with the parents.

As a school, you can adopt some of the creative ideas listed below to create a document that is informative and engaging for the audience:

Include quotes and captions

Instead of using the traditional layout of photos, content, ideas, and news in your newsletter, try incorporating quotes and captions to make it more interesting. You can use different photographs of events with captions. Also, you can use quotes from the children for an attractive front page for your newsletter. This is more attractive and memorable than the basic newsletter format.

Provide links to further resources

Another creative idea for your preschool newsletter is to add links to further resources parents can use for helping with educational activities at home. This is possible if you use email newsletters, as adding links becomes easy. For printed ones, include a brief factsheet with relevant footnotes.