A notarized letter is a document that bears the stamp of a notary officer as a confirmation that the signature on the letter is authentic. The main aim of notarizing a document is to limit fraud and undue coercion when signing a letter. If a notary detects any mistaken identity or pressure on the individual signing the document, they will not notarize the document. Before approving a letter, the office must first confirm your identity and willingness to sign the letter.
A notarized letter can be used legally. In this respect, it’s essential to write a standardized letter. Consider our samples and templates when writing your letter to ensure you craft a standardized letter.
How to write a notarized letter
A notarized letter should follow the format of a formal business letter. At the top center position of the document, indicate the title of the document. If possible, you can capitalize on the title to make it easy for the recipient to know what the letter is about easily. You should also include your address, state, and your county.
When closing the letter, you should leave ample space for your signature, you name and date and place of signing the letter should also be indicated.
The last bit should include the name of the notary, their address, and a space for their signature and seal.
When writing a notarized letter, it’s vital to ensure all the information on the document is accurate. Before signing the letter, cross-check relevant details such as the dates, names, and any other vital information to ensure it’s factual.
Sample Notarized Letters and Templates
When to use a notarized letter
Your bank, state officials, and any other authority can request you to produce a notarized letter. In such circumstances, you need to visit a notary with the relevant documents.
Federal rules of evidence consider a notarized letter as “self-authenticating.” This is to say, the signatory of the letter will not need to testify in court about the authenticity of their signature. Thus, notarizing a document saves both time and money; is makes the litigation process faster.
A notarized letter is secure since it’s signed in the presence of a notary. Thus, it also minimizes the chance of the signatory challenging he document since they signed without any coercion.
How much will you pay for document notarization?
Typically, the average cost of a notarized document ranges for $6-$15. This is the amount you’re likely to pay to have a notary witness the signing of your documents. This fee differs from one state to another; it’s, therefore, essential to contact your local notaries to get a free estimate of their services. Notarizing a typical document will not cost you many, but special documents like mortgage closings will be charged higher.