A sales receipt is the most common method used to provide proof of purchase. It protects both the merchant and the customer, because it shows an exchange was made and the details of that exchange. There are many types of sales receipts that can be created including cash register receipts, hand written receipts, packing slips and carbon copies. Each type of sales receipt uses a different sales receipt template.
What is the Format of a Sales Receipt?
While the use each type of sales receipt varies, the format is the same. A sales receipt should start with the date and receipt or invoice number. Next, the sales receipt should list the company’s name, address, city, state, zip code, phone number and email. After the company’s information, the sales receipt should list the customer’s information including (when applicable) their name, address, phone number and email.
Finally, the sales receipt should include a detailed description of the transaction. The description should list the payment method (cash, check, card), credit card information (if applicable), the items purchased and their prices, the total amount of the transaction and verification of the transaction (such as a signature for card purchases).
Sales receipts vary in size, depending on the type of sales receipt. Cash register receipts are usually a few inches wide, and their length depends on the number of items purchased. Hand written receipts can be the same size as US Letter paper (8.5″ x 11″) or half sized (5.5″ x 8.5″). These dimensions can be customized to fit the need of a particular business.
Perhaps, you are a small business owner or you run a home based business. Of course, you want to keep good records and appear professional to your clients. Don’t offend clients by giving them a sales receipt that was scratched on a scrap of paper. Instead, replace all those scrapes of paper with a professionally designed sales receipt that represents your company. The fact is that you don’t have to create a receipt from scratch. It is easy to download a very professional quality sales receipt template and produce thousands of high quality receipts for any type of sale.
Free Sales Receipt Templates
A sales receipt template is designed to make reading the information about a sales transaction easy for the seller and the buyer. The template usually has a section for the company name, the company address, the company, website, the company telephone number, and email address. Below that are sections to add the item that was sold, along with the number of items and the price for the items.
Change the font around, change the color of the font, enter extra information. If you have basic experience with using a computer, you will be able to easily create professional quality sales receipts. Start creating professional quality sales receipts with a template.
Reasons to Use a Sales Receipt Template
Why use templates. Well, there are a number of advantages associated with using the sales receipt template. The obvious advantage is that it will improve the company credibility. Customers have a higher regard for a company that handles transactions in a more professional manner with professionally produced sales receipts. Professionally produced receipts are also important for keeping good business records. Those receipts are important. They show that a sales transaction took place and profits. They are certainly important for gathering financial information around tax time.
Types of Sales Receipts
Cash Register Receipt
A cash register receipt is generated automatically upon completion of a sale via a cash register. These receipts list the items purchased, the price of each item, total amount paid, payment method and the transaction’s date and time. Cash register receipt paper fits into the cash register, and it comes in a long roll.
Hand Written Receipt
The second type of sales receipt is a hand-written receipt. These receipts are used when a cash register is unavailable. If a merchant is making sales on the go, they must be able to provide their customers with a receipt. Hand written receipts are exactly that, hand written. The merchant adds the customer’s information, transaction specifics and the business’s information. Employees can then sign the receipt to validate the transaction.
Another form of sales receipt is a packing slip. For order that must be shipped to the customer, a packing slip can serve as the receipt for that transaction. These slips must be placed in the package and should contain the same information as any other type of sales receipt.
Carbon copies are another important method for businesses to track their sales. All hand-written receipts should come with carbon copies. These copies serve as a record for the business when the main copy is given to the customer. While cash register receipts usually come with digital copies, carbon copies can still be useful for tracking sales and inventory.
Car Sales Receipt Templates
A car sales receipt template can automate workflow when making sales. Instead of having to type or write each piece of information, the car sales receipt template will include an outline of the necessary information. That information can then be changed to reflect that specific customer and sale. Cash registers do this automatically, though with a hand written receipt, it is up to the cashier to manually fill in the details.
Benefits of Using a Car Sales Receipt Template
There are many benefits to using a car sales receipt template, aside from speeding up the transaction. First, they can help new employees. If a new employee has a template to use, they do not have to worry about forgetting an important piece of information. Second, it will streamline the business as a whole. Employees might come to a company with their own notions on creating a sales receipt. A car sales receipt template will ensure that all employees are following the correct procedure.
To avoid confusion and to protect the business and customer, a sales receipt should note any terms regarding returns and refunds. This section should be short and easily understood by the average customer. The terms should also be specific. Include the number of days a customer has to make a return or get a refund. Do not be vague, because it can confuse customers and employees.
Most business will benefit from a sales receipt template, whether auto generated by a cash register or hand written. A sales receipt makes it easy to protect all parties involved in a transaction.