Continue Working Letter of Intent is a letter written when an employment contract is about to end, and the employee or the employer would like to renew their business relationship. The letter is usually written by the employee to their employer, expressing their interest and intent to continue working together. The letter is usually meant to convince the employer why they should renew the contract and how renewing it would be beneficial to their business.
The letter provides a summary of the employee’s main accomplishments with the organization. It highlights how their employment has been beneficial to the employer. It also serves to reopen the conversation regarding the employer-employee relation while at the same time acting as formal evidence of either party’s desire to continue with it.
How to Write a Continue Working Letter of Intent
There are basic components that should be included in any Continue Working Letter of Intent.
Such components include:
Begin your letter with a professional salutation. Mention the name and title of your employer in your opening. Some companies require that such letters be addressed to the HR or the Supervisor; it is important to address the letter to the right person to get a timely response and avoid any inconveniences.
Start off by properly introducing yourself and explaining why you are writing the Continue Working Letter of Intent. Mention why you are interested in continuing the relationship with the company and why you believe they should renew your contract.
In your letter’s body, highlight some of your relevant skills and achievements during your past experience at the organization to help convince the employer that you are worth retaining. Mention how your continued role in that Organization would help in the growth of the business.
Call to Action
Thank the employer for having given you a chance to work with the Organization and invite them to contact you anytime for assistance. This part is very important as it shows the employer that you are still interested in continuing your relationship with them and increases your chances of your contract being renewed.
End the letter with a professional closing such as “Sincerely,” “Best,” or “Yours Sincerely.” If you are submitting a printed letter, make sure to include your typed name followed by your signature; else, conclude with your email signature.
Below is a Continue Working Letter of Intent Template to help you when crafting one. You can use the template to help you get the right words to phrase yours or simply include the details required, proofread to make sure that it is free of any errors, and you are good to go.
Tips to Follow
Here are tips to consider when drafting a Continue Working Letter of Intent:
- Use an appropriate letter format: Since Continue Working Letters of Intent are formal letters, the format used should be the standard business format.
- Include a clear subject: If sending the letter via email, make sure to include a clear subject line to make it easy for the employer to see your email. This is important as it helps set clear the reason why you sent the letter. Also, don’t include the date and contact information at the top of the letter. It will be automatically included when sending the email.
- Keep it short: The letter should not exceed one page in length and should be easy to read and understand. Do not include very many details on why your contract should be renewed. Simply mention the basics and make sure that your letter is straight to the point.
- Proofread the letter: After writing the letter, it is important that you go through it several times to check for spelling, grammar, and any formatting errors. We recommend that you ask a friend or family member to go through your letter before submitting it. Ensure that the letter is professional and polished before sending it.
Continue Working Letter of Intent Template
______________ [Your Name]
______________ [City, State, Zip Code]
______________ [Employer’s Name]
______________ [City, State, Zip Code]
Dear, ______________ [Employer’s name and title]
I ______________ [Your name] give my formal request to renew my employment contract set to end on ______________ [Date]
During my time working with ______________ [Organization’s name] as [Your Title], I have had such a great experience and growth and I’m grateful for the opportunity. For this reason, I hereby request that you renew my employment contract for an additional [Include the duration].
I believe that my continued role at ______________ [Organization] can considerably help in the growth of the business. Over the duration that I have worked with you, I have been fashioned to fit into the role through extensive training and knowledge that I received.
Thank you for the opportunity to be part of ______________ [organization’s name]. I wish you success in everything. Should there be any assistance or help required, even if my contract is not renewed, please feel free to contact me anytime; I’ll be of service whenever I can.
______________ [Your name]
Continue Working Letter of Intent Sample
City, State, Zip Code
April 5th, 2021
State, City, Zip Code
Dear Mr. Peterson
I, Richwood, hereby give you my formal request to renew my employment contract that is set to end on May 31st, 2021.
Working with Figtree Company has been a great experience, and I’m really thankful for the opportunity. For this reason, I would like to humbly request that you renew my employment contract for an additional four years.
I sincerely believe that my continued role at Figtree will significantly help in its growth. Working with you has really molded me into whom I have become today, a fast-paced typewriter with vast knowledge of the different software you use.
Thank you once again for having given me the chance to be a part of your amazing company, and wish you success in everything. Should you have any questions or need help or assistance, please feel free to contact me anytime if my contract is not renewed. I will be glad to assist whenever I can.
The wording of your letter matters a lot. Even so, when you are trying to convince your employer to renew your employment contract. Getting the right tone and structure can go a long way in convincing them that you are valuable to their business. This is why we are providing you with free templates that you can use when you are looking to draft a Continue Working Letter of Intent.
Frequently Asked Questions
Is a letter of intent a job offer?
This depends on whom the letter is from. If written by the employer, it can serve as a job offer since, in that case, it will be acting as an invitation to the employee to join their company. On the other hand, if the employee writes the letter, it cannot be considered a job offer since the employee will be requesting an opportunity to work or continue working with the Organization.
Can you back out after signing a letter of intent?
No, you cannot. A Letter of Intent is by nature a binding agreement unless stated otherwise.
Knowing how to properly craft a Continue Working Letter of Intent is important, especially when you really want to continue working with an organization. Remember to use a convincing tone and talk about some of your achievements to convince the employer to renew your contract. Don’t forget to proofread the letter when you are done.