Generally, follow-up letters are created in a formal business letter format, meaning they have no indention. In writing a follow-up letter, bear in mind that the content should be concise and direct to be point, and as a tip, we suggest you include deadlines in them.
A good Follow-up letter is comprised of the following:
- Catchy subject line
- Opening salutations to the person / persons / group involved
- Opening line that states where and when you met as well as points talked about, ideas discussed, self-introduction and other information that would help in the reader remembering who you are
- Subject matter to be discussed
- Possible meeting time and your contact information
- Ending remarks
- Signature which includes your position and or company
To better illustrate the preferred format of your follow-up letter, please refer to the following:
Subject: Will you be attending the sales meeting on January 18, 2017
Thank you for the great meeting yesterday, and I believe that it was a great success because various important points were discussed as well as possible bottleneck points that could hinder the progress of the project. Based on what was discussed, I believe that I could have a solution to the possible bottlenecks and would like to discuss the matter further with you.
Speaking of discussions, would you be available next week for a proper meeting and brainstorming session. I can prepare the necessary items as well as points of discussion ahead of time.
I will call you by Monday to confirm your meeting availability.
Mike Tyson Group of Companies
By writing a follow-up email or letter, you are able to accomplish so much and be able to properly create a steady avenue for further communication with the desired recipient. To effectively and efficiently create proper letters, be sure to adhere to the following:
- On point
By following the format and adhering to the guidelines listed, you can rest-assured that your points will get across and you’d be having a more effective relationship with any individual.
Types of Follow-up Letters
There are many types of follow-up letter which includes but not limited to Job application follow-up letter, Job interview follow-up letter, periodic service follow-up letter, After sales follow-up letter, After Quote follow-up letter and Complaint follow-up letter. You can find more information about different types of follow-up letters and when is the right time to send each type of follow-letter.