Writing a Grant Proposal (25+ Templates & Examples)

Grants are of one the essential part of an organization’s success. Whether you run a nonprofit organization, private entity, or government-sponsored organization, you will find a reason to apply for a grant at some point in time. According to reports, governments and other philanthropic organizations offer millions of dollars to help companies fund their projects. However, in order to successfully apply for the grants, you need to possess professional traits and skills, among them grant writing skills. In this article, we will provide you with information on how to write and revise your grant proposals so as to get the much-needed funding.

Grant proposals are documents that are written by organizations to request grants from other bodies. Usually, many organizations, especially charity and non-governmental organizations (NGOs), greatly depend on outside funding from grants to finance their projects. If written properly, a grant proposal can open a world of possibilities to an organization by allowing the organization to carry out its mission, goals, and objectives. However, if the proposals aren’t written well, it can be a waste of time, effort, and resources. Therefore, as a grant seeker, it’s important that you write an attractive proposal that will win grantors’ interest.

Things to consider before writing a grant proposal

A successful grant is the result of a combination of thorough research and an excellent proposal. Therefore, before you start writing the proposal, you need to prepare. Adequate preparation and planning will help you state your case in the most convincing way possible, making you stand out from your competitors. Therefore, ask yourself the following question,

Who is your audience?

Take some time and think about the agency that will be reading your proposal. What are their missions and goals? Is what you are asking aligned with the agency’s missions?

How to write a grant request proposal

Obviously, every grant proposal will be different depending on the organization’s needs. However, the following are some general steps you can follow while writing your own proposal.


While it may seem obvious, the first thing you need to write in your proposal is the title page. This page should be catchy, brief, and explicit. It should include your project title, name, and address. Also, it should cover the details of the granting agency.

Usually, different granting agencies do have different preferences for formatting the title page. Therefore, you need to research the format style acceptable by the recipient.

Proposal Summary

Proposal summary provides your grantors with the first impression of your project. As a general rule, you need to keep your summary brief, not exceeding one page. Again, make sure you make it as attractive as possible to entice your readers to keep going. Basically, the summary should explain the key elements of your project, the purpose of your project, and the amount needed.


In the introduction, you need to describe yourself as a grant seeker. Explain to the reader who you are and what you do. If you are a charity organization, be sure to describe your organization, when it was founded and by who. Also, you can go ahead to explain your missions, visions, and philosophy. Make sure you include accurate and reliable information. Otherwise, your readers will be turned off easily in the introduction.

Problem statement

In this section, you can state the problem in which your project will help solve. Let the grantors understand your proposal’s significance and why your organization is the right one to implement it. To ensure you are on the right path, you need to do extensive research to understand the problem’s nature. You can also determine any other unsuccessful attempts or studies that have been implemented on the problem before. Conclude your problem statement by mentioning the new strategies you intend to use to make your proposal unique and promising.

Goals and Objectives

The next thing you need to think of after the problem statement is objectives. Here, you can state what you hope to accomplish and the expected results. Make sure your objectives are SMART oriented.

Project design, methods, and strategies

You have stated your goals and objectives, fine! But it would be best if you walked your grantors through what exactly you intend to do to achieve these goals and objectives. Therefore, you need to provide a clear, logical model that will bring together various plans and resources into something tangible.

Evaluation section

Every grantor wants their grants to bring an impact in the end. Therefore, in order to guarantee them such, you need to inform them of the assessment measures that will help realize the project’s accomplishments. When your assessment measures prove reliable, you stand a high chance of winning your grantor’s hearts. Therefore, you can describe the type of data you will collect and how you will use them to evaluate the outcome of your project.


Here, you will mention the amount of funding you require to deliver the results. Preferably, you need to provide full justification for all expenses the whole project will require. Also, you can mention if there are any other funding sources or in-kind contributions available.

Additionally, you will provide the timelines needed for the implementation of your project. That being said, indicate whether the project has a limited duration or if it will go into the future.

Free Templates & Examples





project proposal template

grant proposal template for nonprofit

research grant proposal template

proposal letter template

sample proposal letter for funding

grant proposal template google docs

grant proposal summary example

successful grant proposals examples

project proposal template 01

grant proposal template for nonprofit 01

research grant proposal template 01

 proposal letter template 01

sample proposal letter for funding 01

grant proposal template google docs 01

grant proposal summary example 01

 successful grant proposals examples 01

project proposal template 02

grant proposal template for nonprofit 02

research grant proposal template 02

proposal letter template 02

sample proposal letter for funding 02

Tips to increase the success rate of your proposal

In order to increase your chances of winning the grants, the following tips will be of your help:

  1. Properly structure your proposal to make it easily understandable. In this regard, you can make good use of subheadings and bullet points to improve navigability and clarity.
  2. Attach all the relevant documentation. One way to make your proposal legitimate is by attaching any relevant documentation. These may include tax exemptions, bank accounts, and proof of past accomplishments, to mention a few.
  3. Ask the granting agency questions regarding the grant. This will not only keep the grantors engaged but will also prompt positive feedbacks.
  4. Take a look at other research grant examples to give you a clear overview of what is expected.
  5. Make sure you are as specific as possible. Since grant funding is so competitive, you need to design your grant proposals to respond to the individual expectations and interests of each grantor.