Do you want to work as an assistant administrator? Well, the job is one of the most satisfying jobs in the job industry. Generally, almost every company will need an administrator to ensure the smooth running of operations. But one thing that makes this job more popular is its relatively easy list of work duties and responsibilities. Whenever there is an opening, the chances are that there may be a considerable number of applicants. Therefore, in order to land yourself an interview, the secret lies in writing an outstanding Administrative Assistant Cover Letter.
Guiding Process of Writing an Administrative Assistant Cover Letter
Writing an Administrative Assistant Cover Letter isn’t as hard as many believe it to be. Once you’ve known the requirements as well as the formal format, you are always good to go. Below are some useful steps you can follow to make your Administrative Assistant Cover Letter top notch.
Start with applicants’ details.
As a rule, you need to start your letter by writing down your personal details, which include name, email address, phone number, and physical address.
Date of writing
After the personal details, you need to mention the date in which the letter is written.
The company’s details
Just below the date, you need to add the details of the hiring company. As a pro tip, it’s essential that you do a research about the company or the agency. Make sure you get the correct address location, phone number, and names of the hiring manager. This will help you structure the letter in a more personal and compelling manner.
You can start by writing the hiring manager’s name, then the company’s name, and finally, their official address. However, if you don’t have the hiring manager’s name, you can simply mention the company’s name and their address. Note that if you fail to address the recipient properly, your letter may not be put into consideration.
The greeting/salutation part presents the first task associated with assistant administration. I guess you won’t just be greeting visitors and staff mates as ‘hey you’ — that would be very unprofessional. Instead, you would want to use a formal greeting such as ‘Hello.’
In your cover letter, the very same rule will have to apply. As mentioned earlier, you need to conduct company research to know the name of the hiring manager. With this, you can greet them in a personalized and recommended manner. For instance, ‘Dear Mr. Harrison.’
On the flip side, if you greet the hiring manager without personalizing, it will sound like generic spam. Take a look at this example: ‘Dear Hiring Manager.’
The opening paragraph should be able to hook the reader with the body of the letter. As long as it’s engaging and gives the reader an enticing taste, you are always good to go. However, if you start off on a low note, your reader will get bored and put your letter aside. Let the reader know how you learned about the job vacancy and why you are interested in the application.
Here, you need to convince the hiring manager why you are the perfect candidate for the position. Mention some of your academic qualifications as well as skills and experience, if any. Again, don’t forget to quantify some of your past achievements as they may make your letter more impressive.
Further, let the reader know how much you are attracted to their company. Mention why they are a perfect company to work with. Note that when you praise the company, it will be difficult for them to resist.
Your introduction is captivating, your body is engaging, well. But one thing still remains to complete your Administrative Assistant Cover Letter’ it’s a strong finish! Just like a marathon, you need a strong thrilling finish to make your readers fully convinced of your candidacy. Here, you can use a powerful closing statement to sum up everything. After doing your part, you can throw the ball back to their court by calling an action. For instance, you can be waiting for an interview to discuss your qualifications further.
As an official letter, you need to end it with an official complimentary close. Your completion should contain something like this;
Sample Cover Letters
[Applicants city, state zip code]
[Date of Writing]
[City, State Zip Code]
Dear Mr. / Mrs. / Miss [Last Name],
In response to the Assistant Administration job opening advertised on craigslist, I hereby present my application to express my interest in the position. I believe that my experience, academic qualifications, as well as my passion for the job, make me the perfect candidate to fill the vacancy. I hold a bachelor of arts in administration from the University of Iowa.
Some of my skills include the following:
I have perfect communication and writing skills
Mastery of computer applications, including MS Word, EXCEL, PowerPoint presentations, and MS Access.
I am perfect when it comes to public relations.
Excellence data management and maintenance skills
Organizing office procedures to mention a few.
Since 2018, I have been working in a Nonprofit Organization serving as an assistant administrator. There, I was charged with the responsibility of producing various special events, website management, organizing meetings, developing presentations, customer service, and many others.
One thing that makes me attracted to your company is the high level of professionalism your employees indulge on. With such a working environment, I have a strong feeling that I will serve diligently while expanding my career and professional excellence.
If you are looking for a self-motivated individual with high-performance standards to fill an assistant administrator’s position, I assure you that picking me won’t be a regrettable decision. I am available for an interview so that I can explain my qualifications further. Also, feel free to contact me either on my email, phone call, or physical meeting at your convenience.
Thank you very much for your time and consideration. I look forward to your positive feedback.
Tips for writing a brilliant Administrative Assistant Cover Letter
To write a letter that grabs the hiring manager’s attention, you need to spend some time studying the job requirement. This will help you understand which skills or qualifications are needed by the employer.
- You should highlight your strengths and demonstrate how they relate to the job descriptions.
- Ensure you make good use of the right keywords when writing your letter.
- Ensure you are persuasive and convincing enough in your letter.