Creating an address book will let you keep all of your contacts in one place digitally. As a result, it can be very important for someone who relies on communicating with various people, be it via email or phone. To make a digital address book, you’ll need access to a computer, Microsoft Excel, or Microsoft Word. For the purposes of this guide, we’ll cover the process of making an address book using Microsoft Word, as it is generally more accessible and more easily available worldwide.
As the name suggests, an address book is a repository of contact information for friends, acquaintances, colleagues, and just about anyone you know. It is created by inputting contact information for many different people. Within Word, an address book can be imported very easily. In other software, such as Excel, an address book will have to be created from scratch. Most often, an address book contains the following information;
- Email Address
- Phone number(s)
How do I insert an address book in Microsoft Word?
By default, Microsoft Word has a very simple way in which address books can be imported directly into a document. One of the simplest ways in which users can do is by using the ‘Insert Address’ button.
First, users can add the ‘Insert Address’ button onto their toolbar. (This step isn’t necessary, but is highly recommended if adding addresses to text is something that the user finds themselves often doing). This can be done by clicking the ‘Customize Quick Access Toolbar button. Then, select ‘More Commands’, after which you’ll have access to a drop-down box. In this box, select Address Book. This will let you add the address book as a quick access tool.
Once that’s done, inserting an address is very straightforward – Simply place your cursor where you’d like to insert a particular contact as if you were typing. When you’ve reached the space within which the contact goes, select ‘Insert Address.’ This should prompt a dialog box called ‘Select Name’ to open. When it does, simply select the contact you wish to insert, and voila, you’re all set!