Writing an Insurance Termination Request Letter (Samples)

Life can sometimes be full of uncertainties. Usually, when these uncertainties happen, some find us completely unaware. But when these uncertainties present, an insurance cover can help provide security and protection against the events.

Owing to various insurance benefits, an individual can get into a contract with a particular insurance company. But before long, they may get attracted to other better insurance policies. Or, the individual may decide they don’t want to continue paying the premiums to the concerned insurance company.

When you ever find yourself in such a position, an insurance termination request letter will greatly help you.

What is an Insurance Termination Request Letter?

An Insurance Termination Request Letter is a formal document that an individual writes to their insurer to request the cancellation of an ongoing insurance policy. In many cases, people tend to wait until their current insurance policy gets expires for them to terminate it. However, that shouldn’t be the case! Experts will tell you that you can terminate an ongoing insurance policy, provided that you notify the insurer promptly in writing.

After all, it’s within your right to cancel such contracts if you feel it isn’t fulfilling. In this article, we will provide you with a step-by-step guide for writing a well convincing Insurance Termination Request Letter. But first, let’s look at some tips you need when writing.

In today’s risky business environment, terminating an insurance policy isn’t an easy decision. Therefore, you must conduct thorough research beforehand to weigh your options. That said, the following are some common reasons you may want to pull out of an insurance policy.

1. If, after comparison, you find out that you are paying too much for your insurance policy.
2. If your business has changed and you no longer need the existing coverage.
3. The existing insurer doesn’t cover your new area if you have translocated into a new country or state.
4. When you are unsatisfied or unhappy with the services offered by your current insurance company.
5. When you’ve decided to combine separate policies to develop a bundled and cheaper policy.

Just like any other legal document, an insurance termination request letter should be written in an orderly and professional manner. Before you start writing one, it’s important that you first read the insurance cancellation policy to get the terms and conditions at your fingers. Keeping in mind that each insurance company has its specific termination regulations, you must do everything possible to abide by them. Otherwise, you risk facing other unplanned charges.

That being said, your letter should contain the following parts:

• Date And Letter Address: Once you have the terms and conditions regarding the insurance termination, you can then proceed and start writing your letter. Write down the dates and the address of the recipient
• Salutation/Greeting: Here, you can use a formal greeting such as ‘Hello,’ or ‘Dear.’ Alternatively, you can also choose ‘To whom it may concern.’
• Body Of The Letter: After the formal salutation, you need to embark on writing the body paragraphs. But first, start by stating why you want to cancel the existing insurance policy. You can also mention the termination clause that permits you to terminate the insurance policy before its term. Remember to be as straightforward as possible to make your reader understand your message. Conclude your letter by reinstating your reasons for termination, contacts, and closing phrase.
• Append Your Signature: Once you are through with the letter, you need to affix your signature, name, and return mail address.

Related: Transfer Request Letter Format (20+ Samples & Examples)

Following are free termination request letter templates that can be edited as per needs:

Sample of Insurance Termination Letter

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Insurance cancellation Letter Sample

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Beneficial Insurance Termination Letter

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While writing the insurance termination request letter, you should abide by the following tips:

Keep it short and sweet

Always make sure your letter is short, preferably one page. However, if need be, don’t let it exceed two pages. In order to achieve this, make sure you get straight to the point. Avoid too many explanations or unnecessary stories.

Include all necessary information

For your letter to sound legitimate, you need to include all the important information.

Be polite but firm

Insurance Termination Request Letters are formal letters. Therefore, it’s prudent that you use polite language backed up by a firm tone. This will help showcase your professionalism.

Proofread your letter

After writing the letter, be sure to reread it once again. This will help you correct some of the typing mistakes, grammatical errors, and spelling mistakes. The last thing you would want is to send your letter full of mistakes.

Sign the letter

If you intend to send a hard copy letter, you need to append your signature. This will help in validating the source of the letter.

Confirm the sender’s address

Before you send the letter, it’s also vital that you confirm the address to which your letter will be delivered. This will ensure that the letter is delivered to the right hand.

Reason for your cancellation

You need to inform your insurer about the reasons why you are canceling your engagement with them. Whichever the reason you chose, make sure it’s legitimate enough to warrant the termination.

Mention your policy number

You make it easier for the insurer to identify or track your previous payment records by mentioning your policy number.